Assistant Buyer

Employee Workplace; Emeryville (CA); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Job summary

Employee Workplace is seeking an Assistant Buyer in Emeryville with a focus on accurate data entry, timely inbound logistics, and purchase order accuracy. You will collaborate with vendors and internal teams to ensure smooth ordering, pricing, and store support.

The role emphasizes attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment while maintaining strong vendor relationships.

Qualifications

• Bachelor's degree required.
• 1–2 years of retail, sales, or related experience.
• Proficiency in Excel, Word, and Outlook; strong data entry accuracy.

Responsibilities

• Create and manage purchase orders, ensuring accuracy and timeliness.
• Verify retail prices and product descriptions; update pricing as needed.
• Support inbound logistics, vendor communication, and invoice processing.
• Provide advertising coordination support and store-level assistance.

Skills

Data entry accuracy

Vendor coordination

Purchase order management

Retail pricing

Communication skills

Education

Bachelor's degree

Tools

MS Excel

MS Word

MS Outlook

Job description

Assistant Buyer

Location: Emeryville 94608; Remote Fridays

Hours: Standard first shift, 8:00 am – 4:00 pm in office Monday – Thursday

Duration: 8-11 months to support additional growth

Pay Rate: $36.23/hr

What We Offer: Hunter Hamilton offers comprehensive benefits packages (medical, dental, vision, long and short-term disability, 401k, etc.). We strive to deliver genuine support throughout the duration of the recruiting process, the length of the assignment, and your ongoing career.

About Our Organization: Come and support our long-standing partner in the food / grocery industry. This company has been in business for over 75 years. They promote a positive and fun culture and strive to give back to local communities.

About the Role: The Assistant Buyer provides essential support to the buying team, with a focus on accurate and efficient data entry, timely inbound logistics, purchase order accuracy, and excellent customer service.

This role helps ensure an efficient ordering process while facilitating communication between vendors, buyers, internal departments, stores, and distribution centers.

The ideal candidate is detail-oriented, highly organized, comfortable working in a fast-paced environment, and capable of managing competing priorities while maintaining strong vendor relationships and meeting deadlines.

Primary Areas of Focus: Purchase order creation, purchasing support, retail pricing, vendor communication, invoice processing, data entry, inbound logistics, advertising coordination, and store support.

Key Responsibilities:

• Purchasing and Purchase Order Management
• Create purchase orders and ensure they are completed accurately and on time.
• Research and verify retail prices and product values before entering information into purchase orders.
• Verify product descriptions and update retail prices as needed.
• Set up suppliers, items, and modules with a high degree of accuracy and attention to detail.
• Track purchase orders and support timely inbound logistics.
• Vendor and Internal Customer Support
• Maintain positive working relationships and effective communication with suppliers, internal departments, stores, and distribution centers.
• Respond promptly to vendor and store phone calls, inquiries, and issues.
• Follow up on outstanding issues within 24 hours.
• Establish a reputation for credibility, responsiveness, and dependable service.
• Provide timely support to stores and resolve inquiries efficiently.
• Invoice Processing and Price Management
• Ensure supplier invoices are processed promptly, minimizing overdue invoices.
• Process price changes and corrective billings.
• Respond quickly to pink, yellow, and red alerts and related purchasing updates.
• Advertising and Promotional Support
• Manage the print and digital advertising process, including: Product image proofing, Maintaining accurate advertising files, Managing delayed distributions, Maintaining accurate advertising images, and tracking POs.
• Reprioritize tasks and adapt to changing business needs and workload demands.

Education and Experience:

• Bachelor's degree required.
• 1–2 years of retail, sales, or related experience.

Technical Skills

• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong data entry and data accuracy skills.
• Ability to research issues, identify problems, and recommend solutions.
• Familiarity with purchasing, purchase orders, vendor coordination, or retail operations is beneficial.

Professional Attributes

• Excellent interpersonal skills and an outgoing, helpful attitude.
• Willingness to learn and take on new responsibilities.
• Strong written and verbal communication skills.
• Detail-oriented and highly organized.
• Resourceful and solution-focused.
• Ability to prioritize and multitask in a fast-paced environment.
• Strong team player with self-motivation and independent-thinking abilities.
• Flexible and able to adjust priorities as business needs change.