Assistant Buyer

Picopoint Solutions; Ogden (UT); On-site; USD 40,000 - 55,000; Full time

Job summary

Picopoint Solutions in Ogden, Utah, is looking for an Assistant Buyer to support purchasing and procurement operations across multiple locations. This role involves entering purchase orders, tracking shipments, and ensuring timely delivery of products. Candidates should have 1-3 years of experience in purchasing or related fields, strong organizational skills, and proficiency in Excel. Experience with ERP systems such as NetSuite is a plus. This position is not remote and offers a chance to build a career in supply chain operations.

Qualifications

• 1–3 years of experience in purchasing, administrative support, inventory coordination, or a related role.
• Strong organizational skills and attention to detail.
• Good communication skills and willingness to learn.
• Experience with suppliers, factories, or shipping coordination is a plus.

Responsibilities

• Enter and track purchase orders in the purchasing or ERP system.
• Monitor and follow up on open purchase orders, shipments, and vendor timelines.
• Maintain accurate vendor, item, pricing, and purchasing records.
• Support invoice matching and assist in resolving discrepancies.
• Communicate with suppliers to request updates and confirm information.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Excel

Ability to manage multiple tasks

Tools

ERP systems

NetSuite

Job description

Description

The Assistant Buyer supports purchasing and procurement operations across inventory, supplies, equipment, and vendor coordination for a multi-location entertainment business. This role helps ensure parks receive the products, materials, and operational support they need to operate efficiently and deliver a strong guest experience. The Assistant Buyer assists with purchase order processing, supplier communication, shipment tracking, inventory coordination, and purchasing record management. This position works closely with Operations, Finance, vendors, and the procurement team to help maintain organized and efficient purchasing processes across the company. This is not a remote position. This is an excellent opportunity for someone who is highly organized, detail-oriented, and interested in building a career in purchasing, procurement, operations support, supply chain, or accounting. Experience with suppliers, factories, or international shipping is helpful, but not required at the same level as the Buyer role.

Key Responsibilities

• Enter and track purchase orders in the purchasing or ERP system.
• Monitor and follow up on open purchase orders, shipments, and vendor timelines to help ensure timely delivery to park locations.
• Maintain accurate vendor, item, pricing, and purchasing records within ERP and purchasing systems.
• Support invoice matching and assist in resolving basic receiving, pricing, or vendor discrepancies.
• Communicate with suppliers to request updates, confirm information, or resolve minor issues.
• Assist with retail inventory replenishment and other purchasing-related tasks as needed.
• Support the Buyer and the broader procurement team with reporting, documentation, and follow-up.
• Help coordinate with Operations and Finance teams on purchasing needs.
• Keep files, order records, and supplier communications organized and up to date.
• Help identify and elevate potential supply, shipping, or inventory issues that could impact park operations.

Qualifications

• 1–3 years of experience in purchasing, administrative support, inventory coordination, or a related role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and follow through on deadlines.
• Good communication skills and willingness to learn.
• Proficiency in Excel and comfort working in ERP or purchasing systems.
• Experience with suppliers, factories, or shipping coordination is a plus.

Preferred Qualifications

• Experience in retail, food and beverage, operations, or manufacturing environments.
• Exposure to purchase orders, order tracking, or invoice matching.
• Familiarity with international shipping or logistics is a plus.
• Experience with NetSuite or similar ERP is a plus.
• Ability to work in a fast-paced, multi-location operating environment.
• Demonstrates strong follow-through and a proactive approach to problem solving.