Assistant Business Office Manager

Castle Healthcare Consulting; Fort Wayne (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Assistant Business Office Manager to support the daily accounting functions within a healthcare facility. This role is pivotal in ensuring adherence to accounting principles and operational efficiency. You will engage in a variety of essential tasks, including monitoring accounts receivable, preparing financial statements, and maintaining resident files. This is a fantastic opportunity to contribute to a supportive environment focused on quality care while developing your accounting expertise. If you are passionate about healthcare and possess a strong accounting background, this role is a perfect fit for you.

Qualifications

• 3+ years of experience in bookkeeping or accounting.
• Familiarity with Medicaid and Medicare systems.

Responsibilities

• Assist in daily accounting functions and implement policies.
• Monitor accounts receivable and prepare financial statements.
• Ensure compliance with accounting principles and maintain confidentiality.

Skills

Bookkeeping

Accounting Practices

Medicaid Experience

Medicare Experience

Data Processing

Education

High School Diploma

Job description

Join to apply for the Assistant Business Office Manager role at Castle Healthcare Consulting.

SUMMARY: The primary purpose of this position is to assist in the day-to-day accounting functions of the facility, adhering to current acceptable accounting and cost reimbursement principles related to nursing facility operations. Responsibilities may be directed by the Administrator, Business Office Manager, Director of Finance, or Accountant.

Essential Duties and Responsibilities

1. Assist in implementing daily functions of the accounting department.
2. Implement policies and procedures governing the facility's accounting functions.
3. Standardize work methods for efficiency.
4. Forward invoices for approval and communicate with vendors regarding errors or questions.
5. Maintain files of charge slips, debits, credits, etc., for each resident.
6. Monitor and collect accounts receivable; report delinquencies.
7. Assist in balancing accounts receivable and preparing monthly financial statements.
8. Prepare and mail statements, and report on accounting functions.
9. Assist in bank reconciliations, trial balances, and financial/statistical reports.
10. Perform data processing functions and develop computer reports.
11. Ensure resident admission contracts are signed and filed appropriately.
12. Follow resident fund accounting procedures and provide quarterly fund statements to residents.
13. Assist in system changes and perform secretarial duties as needed.
14. Participate in workshops and training to stay current with industry standards.
15. Request repairs for office equipment and maintain confidentiality of resident information.
16. Uphold residents' rights to fair treatment and privacy.

Qualifications

• High school diploma or equivalent.
• Minimum of three (3) years experience in bookkeeping or accounting practices.
• Experience with Medicaid and Medicare.

Physical Demands

• Ability to move intermittently throughout the day.
• Ability to communicate effectively in English.
• Ability to lift and move weights up to 50 pounds as specified.

Additional Details

• Employment type: Full-time
• Seniority level: Mid-Senior level
• Job function: Administrative
• Industry: Hospitals and Health Care