Assistant Business Office Manager

Chateau Rehabilitation & Healthcare Center; Fort Wayne (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Assistant Business Office Manager to support daily accounting functions in a healthcare setting. This role involves processing invoices, maintaining financial records, and assisting in the reconciliation of accounts. The ideal candidate will have a solid background in bookkeeping and accounting, particularly with Medicaid and Medicare. Join a team dedicated to upholding residents' rights while ensuring efficient financial operations. This is a fantastic opportunity for someone looking to grow in an administrative role within the healthcare sector.

Qualifications

• 3+ years of experience in bookkeeping or accounting.
• Strong knowledge of Medicaid and Medicare processes.

Responsibilities

• Assist in daily accounting functions and implement policies.
• Process invoices, maintain financial records, and prepare statements.

Skills

Bookkeeping

Accounting Principles

Medicaid and Medicare Knowledge

Communication Skills

Education

High School Diploma

Job description

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Summary

The primary purpose of this role is to assist in the daily accounting functions of the facility, following acceptable accounting and reimbursement principles related to nursing facility operations. Responsibilities include supporting the Administrator, Business Office Manager, Director of Finance, or Accountant.

Essential Duties and Responsibilities

1. Assist in implementing daily accounting functions.
2. Implement policies and procedures governing accounting activities.
3. Standardize work methods within the accounting department.
4. Process invoices and communicate with vendors regarding errors or questions.
5. Maintain records of all financial transactions per resident.
6. Monitor and collect accounts receivable; report delinquencies.
7. Assist in reconciling accounts and preparing financial statements.
8. Prepare and send billing statements.
9. Provide reports and recommendations to the Accountant.
10. Assist with bank reconciliations and trial balances.
11. Generate financial and statistical reports as directed.
12. Operate and develop reports using computer systems.
13. Manage resident admission contracts and ensure proper documentation.
14. Follow resident fund accounting procedures and provide quarterly statements.
15. Participate in system upgrades and training sessions.
16. Perform secretarial and administrative functions as needed.
17. Attend workshops and training to stay current in the field.
18. Request repairs for office equipment.
19. Maintain confidentiality of resident information and report known breaches.
20. Uphold residents' rights and ensure fair treatment at all times.

Qualifications

• High school diploma or equivalent required.
• Minimum three years experience in bookkeeping or accounting.
• Experience with Medicaid and Medicare required.

Physical Demands

The physical demands are typical for this role and reasonable accommodations can be made for individuals with disabilities.

• Ability to move intermittently throughout the day.
• Ability to communicate effectively in English.
• Ability to lift and move up to 25 pounds, and push/pull 50 pounds.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Healthcare