Assistant Business Manager

City Colleges of Chicago; Chicago (IL); On-site; USD 70,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Tuition reimbursement

Job summary

City Colleges of Chicago’s Wilbur Wright College seeks an Assistant Business Manager to support financial operations and budget management within the Business Services department.

You will help oversee purchasing, grant and operating budgets, vendor invoices, and revenue management, ensuring policy compliance and efficient customer service across the college. This role also serves as second-in-command of the college's Business Office.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field
• Three years of work experience in finance, accounting, or budgeting
• Experience working in a business office at a higher education institution desirable
• Demonstrated knowledge of PeopleSoft Financials desirable
• Demonstrated knowledge of Campus Solutions (CS9) desirable
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)

Responsibilities

• Supervises and monitors work activities of College Bursar Assistants engaged in providing customer service and assisting students with account inquiries.
• Provides guidance and support to staff in reviewing student accounts and explaining transactions, tuition debt, and registration holds to students.
• Oversees staff in researching and analyzing student accounts with registration holds to identify discrepancies and validate accuracy of account information.
• Oversees the processing of tuition and book vouchers for third party billings and posting of payments to student accounts.
• Oversees cashiering operations and reconciliation of revenue receipts with student accounts.

Skills

Budgeting

PeopleSoft

Customer service

Analytical skills

Education

Bachelor's degree

Tools

PeopleSoft Financials

Job description

ASSISTANT BUSINESS MANAGER

WILBUR WRIGHT COLLEGE

City Colleges of Chicago’s

, City Colleges of Chicago’svision is to be recognized as the city’s most accessible highereducation engine of socioeconomic mobility and racial equity -empowering all Chicagoans to take part in building a stronger andmore just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at sevencolleges and five satellite sites.

JOB SUMMARY

Reporting to the Director of Business Services, the AssistantBusiness Manager – is responsible for supporting the financial,operational, and administrative functions of the department. Thisposition ensures efficient business operations, budget management,procurement compliance, contract administration, and coordinationof various business service activities. The Assistant BusinessManager works collaboratively with Business Services staff, collegeleadership, faculty, staff, vendors to support the mission andgoals of City Colleges of Chicago.

At Wright College, the Assistant Business Manager - servesas the second-in-charge of a college's Business Office, assistingin directing and managing the day-to-day operations of thedepartment. Responsibilities include supporting financial andbusiness operations; monitoring and reporting financialtransactions and expenditures; assisting with the management ofgrant, operating, and auxiliary budgets; overseeing purchasing andprocurement activities; ensuring compliance with college policiesand procedures; and supporting customer service, cashiering, andrevenue management functions.

The Assistant Business Manager also provides leadership andoversight of key Business Office operations, including front-deskservices, cash handling and reconciliation processes, studentpayment transactions, accounts receivable activities, and thereview and processing of purchasing documents and invoices. Theposition supports the coordination of office workflows, promotesoperational efficiency and customer service excellence, supervisesBusiness Office support staff, and serves in the absence of theDirector of Business Services to ensure continuity of departmentaloperations.

ESSENTIAL DUTIES

• Supervises and monitors work activities of College BursarAssistants engaged in providing customer service and assistingstudents with account inquiries including tuition and fee payments,payment plans, status of student accounts, and relatedinquiries.
• Provides guidance and support to staff in reviewing studentaccounts and explaining transactions, tuition debt, andregistration holds to students. Works directly with staff andstudents to resolve complex issues.
• Oversees staff in researching and analyzing student accounts withregistration holds to identify discrepancies and validate accuracyof account information. Makes determination and approves removingholds on student accounts.
• Oversees the processing of tuition and book vouchers for thirdparty billings. Ensures student accounts in Campus Solutions CS9)reflect voucher status, that Assistant Business Manager-Collegepayments are posted to student accounts, and that informationrequested by third party vendors is provided.
• Oversees cashiering operations, ensuring proper procedures arefollowed in the receipt of cash and checks for tuition and feepayments; the issuance of receipts; and the posting of payments tostudent accounts using PeopleSoft Financials.
• Monitors and ensures cashiers balance out cash drawers. Reviewsand verifies accuracy of reconciliation reports balancing revenuereceipts with student accounts. Coordinates weekly cash pick upwith armored guard /security vendor.
• Supervises staff providing training and assistance to departmentstaff responsible for preparing purchase requisitions for goods andservices. Reviews requisitions for accuracy and completeness andprovides approval to generate purchase orders
• Oversees the receipt and review of vendor invoices, ensuringprocedures are followed in verifying receipt of goods and services,reviewing invoices against requisitions, and forwarding to accountspayable for vendor payment.
• Works with staff in resolving vendor issues relating to pricing,disallowed costs, and incomplete orders.
• Reviews and approved travel and expense reimbursement requests.Advises college personnel on policies and procedures forreimbursement.
• Participates in the recruitment, interviewing, hiring, andevaluation of staff. Completes performance evaluations. Administersdisciplinary actions as required. Recommends termination ofemployment when appropriate.
• Assists Business Manager in preparing weekly budget statusreports informing executive staff of encumbered and expended fundsand fund balances. Prepares ad hoc financial reports asrequested.
• Assists Business Manager in the management of grant andoperational budgets, including monitoring fund expenditures,approving budget transfers and reallocations, and ensuringadherence to policies and procedures.
• Manages and directs the operations of the Business Office in theabsence of the Business Manager. Performs related duties.

QUALIFICATIONS

Education, Training and Experience

• A Bachelor’s degree in Business Administration, Finance,Accounting, or a related field from an accredited college oruniversity
• Three years of work experience in finance, accounting, orbudgeting
• Experience working in a business office at a higher educationinstitution desirable
• Demonstrated knowledge of PeopleSoft Financials desirable
• Demonstrated knowledge of Campus Solutions (CS9) desirable
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)

The following generally describes the Knowledge, Skills andAbilities required to enter the job and/or be learned within ashort period of time to successfully perform the assignedduties

Knowledge, Skills and Ability

• Knowledge of accounting and budgeting principles
• Knowledge of financial report preparation
• Knowledge and understanding of the uses of information technologyto deliver the services of the business office
• Excellent interpersonal, verbal and written communicationskills
• Strong analytical and problem solving skills
• Skill in using PeopleSoft Financials and databases for financialreporting
• Ability to work independently and as a collaborative teammember
• Ability to handle sensitive and difficult situations with tactand diplomacy
• Ability to work within a culturally diverse environment

Working Conditions

• General office environment

Equipment

• Standard office equipment including computers and peripheralequipment

Physical Requirements

• Primarily sedentary with intermittent standing, walking, bending,and stooping. Some lifting or carting of lightweight objects may berequired.

College Worker Characteristics

• Leadership - Demonstrates willingness to lead, take charge, andoffer opinions and direction
• Initiative - Demonstrates willingness to take on responsibilitiesand job challenges
• Dependability - Demonstrates reliability, responsibility, anddependability and fulfill obligations.
• Attention to Detail – Requires being careful about detail andthorough in completing work tasks
• Technologically Informed - Capable user of technology whounderstands the role of technology in the institution and who willguide and support its efficient and effective use

The intent of this job description is to provide a generaldescription of the duties and responsibilities of this position. Itis not intended to be an exhaustive set of the duties andresponsibilities, nor all of the necessary qualifications toperform the work.

Additional Information:

• Salary Range: $70,251 - $72,100
• Offered salary will be determined by the applicant's education,knowledge, skills and abilities, as well as other factors such asinternal equity.
• Benefits information is found at https://www.ccc.edu/departments/Benefits/
• WE OFFER : Excellent health and welfare benefit package andlong-term savings and investment programs including 403(b) &457(b) Investment Plans and a pension plan with the StateUniversity Retirement System (SURS) Plan. Generous vacation,holiday, personal and sick days, and tuition reimbursement. For amore detailed overview of benefits, please visit the benefits pageof our website.
• Chicago residency is required for all full-time employees within6 months of hire.
• We are an equal opportunity and affirmative actionemployer.
• Thank you for your interest in City Colleges ofChicago!