Assistant Business Manager

Vertex Education; Albuquerque, Northern (NM, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Industry‑leading pay

401(k) with employer match

Mentoring & training opportunities

Job summary

Vertex Education, a purpose‑led education services provider, seeks a detail‑oriented accounting/office professional to manage HR and payroll records, purchasing, and related admin tasks across multiple schools. The role emphasizes compliance with K12 accounting practices, timely data entry, and cross‑functional collaboration.

Responsibilities include payroll processing, HR coordination, vendor and grants records, and supporting audits and budget work.

Qualifications

• Associates Degree with two accounting/business semesters requested.
• Preferred: Bachelor’s Degree in accounting/business administration.
• One year in a School Business Office or similar environment or as an accountant/bookkeeper.

Responsibilities

• Compile and maintain accounting and HR records for employees and vendors.
• Payroll processing, time cards, leave, payroll checks, and liabilities reconciliation.
• Handling purchasing: requisitions, orders, invoices, A/P checks, receipts, asset records.
• Support budget development, audits, and year‑end processes as needed.

Skills

Accounting

Payroll

HR records

Attention to detail

Cross‑functional coordination

Education

Associates Degree (accounting/business)

Bachelor’s Degree in accounting/business administration

Tools

MS Excel

MS Word

MS Outlook

Adobe PDF

Job description

Be the one who makes a difference! At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose‑led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.

The successful candidate is comfortable multi‑tasking to manage multiple deadlines and changing priorities, eager to learn new technologies and willing to follow procedures, works well and gets along with others, understands the value of high‑quality customer‑centric service, and, above all, can remain professional under difficult circumstances.

Duties and Responsibilities:

• Compile and maintain K12 Accounting‑compliant records for: HR files for all employees Vendor files for all vendors Procurement files (as necessary) Payroll records Budget Adjustment Requests Grants & associated Requests for Reimbursement Governing Council Meeting Packets Other miscellaneous records
• Manage/coordinate all HR and Payroll activities including, but not limited to: Collecting and entering time cards Collecting and entering employee leave Print Payroll checks Reconcile Payroll Liabilities
• Manage/coordinate all purchasing activities including, but not limited to: Process all Purchase Requisitions Place approved orders Process order receipts Enter invoices Print A/P checks Enter cash receipts Maintain Capital Asset and Inventory records Scan and upload all document to K12 Accounting Cloud storage
• Support the following activities as necessary: Budget development Financial audit FYE transition Support Business Manager as necessary Other duties as assigned

Education:

• Associates Degree with two semesters of accounting and/or business administration
• Preferred: Bachelor’s Degree in accounting and/or business administration.

Experience:

• One year in School Business Office or similar environment, or one year working as an accountant or bookkeeper for CPA or accounting firm. Experience requirement waived for new/recent college graduates.

Technical Requirements:

• Proficient using business software (e.g., MS Windows, MS Outlook, MS Word, and MS Excel, Adobe PDF, etc.)
• Proficient using computer equipment and associated peripherals (e.g., computers, laptops, scanners, printers, smart cell phones, etc.)
• Proficient in Cloud computing environment (e.g., MS Office 365, online banking, online storage, etc.)
• Familiarity with accounting concepts and terminology.

Other Requirements:

• Ability to pass employment verification and background check. Ability to sign non‑compete agreement.

Be excited to be a part of our team and grow your career with us! Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education. Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up. Be supported in your work by caring leaders and team members who want you to succeed. Be empowered to make a difference and climb higher and reach farther to change lives through education. Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.

Benefits:

• Enjoy industry‑leading pay, rewards, referral bonuses, with unlimited flexible paid time‑off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.

Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference! With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together.

Founded in 2007, Vertex Education is committed to changing lives through education by providing academic, business and development services to schools nationwide. At Vertex, three core values form the foundation of how we work with each other -- and our clients. These values are characteristics and qualities we offer to our clients, and to one another as colleagues on our quest to change lives through education. We offer to all projects and relationships the embodiment of these values:

Core Values:

• Innovative Minds
• Hungry Hearts
• Engaging Spirits