Business Manager

ThrivePoint High School; Surprise, Northern (AZ, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ThrivePoint High School is seeking a Business Manager to oversee financial, operational, compliance, vendor management, and business support functions. The role acts as the primary liaison between Facilities and school leadership to ensure budget control, purchasing, contracts, events, and compliance with charter requirements.

The candidate will lead school operational processes, ensuring adherence to state and federal regulations, and collaborate with multiple departments to improve controls

Qualifications

• Bachelor's degree preferred in business/finance or related field.

Responsibilities

• Oversee budgets, expenditures, PO approvals, requisitions, invoices and payments.
• Manage vendor relationships, contracts, and purchasing for curriculum, materials, events, and operations.
• Monitor regulatory deadlines and reporting requirements; support audits and grants.
• Provide leadership and collaboration across Finance, HR, Compliance, IT and School Leadership.
• Assist Director with facilities audits and contractor management.

Skills

Budgeting

Accounts payable

Procurement

Financial controls

Charter school operations

Vendor relations

Organization

Analytical skills

Problem solving

Communication

Excel

Education

Bachelor's degree in Business, Finance, Accounting, Public Admin or related

High school diploma or equivalent

Experience in charter schools or educational organizations

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Department: Business Operations

Reports To: Director, Business Management

*Must reside in Arizona; West Valley/Surprise is preferred. NOT a remote position. *

Position Summary

The Business Manager is responsible for overseeing the financial, operational, compliance, vendor management, and business support functions for ThrivePoint High School and Calibre Academy. The position serves as the primary liaison between Facilities, Business Operations, vendors, and school leadership to ensure effective management of budgets, purchasing, contracts, events, compliance requirements, and school-related expenditures. This role provides leadership for school operational processes while ensuring adherence to organizational policies, state and federal regulations, and charter school requirements.

Essential Duties and Responsibilities

Financial Management & Accounts Payable

• Oversee program budgets and monitor expenditures.
• Review, approve, and process purchase orders, requisitions, invoices, and payments.
• Maintain records related to school expenses and vendor payments.
• Manage reimbursement requests and financial documentation.
• Assist with audits and preparation of supporting financial records.

Vendor, Contract & Purchasing Management

• Manage vendor relationships and service agreements.
• Review contracts and maintain contract records.
• Track renewals, expirations, and compliance requirements.
• Oversee purchasing activities for curriculum, student materials, events, and operational needs.

Compliance & Reporting

• Monitor regulatory deadlines and reporting requirements.
• Maintain records in accordance with state and federal requirements.
• Support audit, grant, and monitoring activities.

Leadership & Collaboration

• Serve as a resource for staff regarding purchasing, budgeting, and operational procedures.
• Collaborate with Finance, HR, Compliance, IT, and School Leadership.
• Develop and improve operational processes and controls.

Facilities

• Assist the Director with facility audits
• Manage contractor relations and assist with facility maintenance and updates
• Partner with facilities manager to maintain building compliance

Knowledge, Skills, and Abilities

• Strong knowledge of budgeting, accounts payable, procurement, and financial controls.
• Understanding of charter school operations and homeschool programs.
• Knowledge of contract management and vendor relations.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, particularly Excel.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively across departments.

Education and Experience

• Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Education Administration, or related field preferred.
• High school diploma or equivalent required.
• Experience in charter schools or educational organizations preferred.
• Experience managing budgets, procurement, contracts, and vendor relationships.
• Experience with state and federal education funding requirements.

Work Environment and Physical Requirements

• Primarily office-based with extensive computer use.
• Occasional lifting of materials and supplies up to 20 pounds.
• Travel between school sites, vendor locations, and event venues will be required.
• Ability to work occasional evenings and weekends for events and special projects.
• Ability to manage multiple priorities in a fast-paced environment.

Additional Requirements

• Valid driver's license and reliable transportation.
• Ability to pass all required background checks and fingerprint clearance requirements.
• Participation in required professional development and organizational training.