Assistant Building Manager, Engineering Operations and Life Safety

Columbia University Irving Medical Center; New York (NY); On-site; USD 120,000 - 130,000; Full time

Job summary

Columbia University Irving Medical Center's Facilities Department seeks an Assistant Building Manager to lead Engineering Operations and Life Safety. You will oversee daily maintenance for critical building systems, automate controls, and manage work tickets, reporting to stakeholders including clients and occupants.

The role emphasizes collaboration with vendors and internal teams, ensuring safe operations, regulatory compliance, and timely project execution in a complex academic medical center

Qualifications

• Bachelor’s degree or equivalent in education and experience plus four years related experience.
• Strong communication and interpersonal skills; some lead/supervisory experience.
• Knowledge of building operations and management in a complex institutional environment.
• Must hold or obtain a valid F-85 Certificate of Fitness as Fire Safety Director within nine months; certification sponsorship possible by employer.
• Ability to work flexible hours.

Responsibilities

• Oversees and manages daily operations for maintenance of HVAC, electrical, piping/plumbing systems.
• Coordinate with outside vendors for follow-up on scheduled maintenance.
• Plan, schedule, and coordinate general maintenance, major repairs, and remodeling projects.
• Maintain records of maintenance, operating costs, and permits.
• Respond to building fire alarms and participate in drills; manage fire life safety documentation.
• Coordinate custodial and engineering teams during events and emergencies.

Skills

Communication

Leadership

Strategic thinking

Education

Bachelor's degree or equivalent

Fire Safety Director (F-85) Certification

Job description

Columbia University Irving Medical Center's Facilities Department is seeking a skilled Assistant Building Manager to focus on Engineering Operations and Life Safety. Reporting to the Director of Engineering Operations , the Assistant Building Manager will manage the daily operations of corrective and preventative maintenance for critical building systems, automation controls and valves directly related to HVAC, electrical, piping/plumbing systems. The ABM will also follow up on work tickets, insures completeness and reports out key stakeholders, including clients and building occupants.

Responsibilities

• Oversees and manages the technical staff’s daily operations consisting of corrective and preventative maintenance for critical building systems, automation controls and valves directly relating to HVAC, electrical, piping/plumbing systems.
• Coordinate with outside vendors for follow-up on scheduled maintenance.
• Works with building manager to insure that maintenance is performed.
• Establish roof and floor drain management.
• Monitors work areas and examine systems to ensure safe conditions or to detect violations of procedures or safety rules.
• Examines systems information to determine needed installations, services, or repairs.
• Requisition materials and supplies, such as equipment, replacement parts.
• Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for properties.
• Coordinate and oversee operations, maintenance, administration, and improvement of properties.
• Maintain records of maintenance, operating costs, and special permits issued.
• Determine and certify the eligibility of prospective vendors.
• Performs duties as related to Fire Safety Director certification for Class B / Commercial buildings i.e. be familiar with the building and elements contained on the Building Information Card (BIC), be familiar with the written Fire Safety Plan, respond to building fire alarms and interface with FDNY, participate in building fire and evacuation drills, and management of all related logs and reports.
• Coordinates Custodial and Engineering teams response, utility shut-down, clean-up, space mitigation, neighbor and occupant outreach, environmental remediation and all follow-up.
• Performs duties as related to EAP/Fire Life Safety Director certification for applicable "commercial/class E" buildings. After-hours response to building fire alarms as part of the CUIMC fire brigade.
• Maintains the necessary FDNY certificates of fitness as part of the engineering operations teams (e.g., C-14, S-95, A-35, P-98).
• Performs inspections of custodial supply rooms, mechanical equipment rooms, and stock areas to identify potential regulatory and worker safety issues.
• Keeps logs on conditions across the CUIMC Campus.
• Performs accident investigations and assists in the design and implementation of recurrence prevention programs and procedures in engineering operations.
• Working with Campus Life Safety & Regulatory Compliance reviews chemical inventories and Safety Data Sheets for chemicals proposed for use in the custodial and engineering operations departments and approves such use. Collaborates with Campus Life Safety & Regulatory Compliance to ensure that SDSs are properly maintained and that staff are adequately trained in accessing and understanding them.
• Participates in regulatory and safety-related training planning, execution, tracking, and evaluation with Campus Life Safety & Regulatory Compliance.
• The position is considered "essential personnel" and is required to provide administrative, management, individual support, and various other duties, as needed, during and outside regular working hours, including institution closures and duties associated with emergencies and scheduled and unscheduled events.
• Performs other related duties as assigned.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience plus four years related experience.
• Must possess strong communication and interpersonal skills. Some experience in a lead position or experience as a supervisor.
• Knowledge of building operations and management, excellent communication and interpersonal skills required. Ability to work in a complex institutional environment and to think strategically required.
• Candidate must also hold or be able to obtain a valid F-85 Certificate of Fitness as a Fire Safety Director within nine months of employment. Employer will discuss certification sponsorship.
• Ability to work flexible hours.

Preferred Qualifications

• Experience with bargaining unit staff desired
• High Pressure Boiler Operations
• Air Sourced Heat Pumps
• FDNY Certifications
• Columbia University Medical Center
• CUIMC Facilities
• Full Time
• Grade 105
• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Standard Work Schedule: Monday - Friday (Any 8-hr period between 12p and 10p. 8-hr shift will be agreed upon by candidate and hiring manager prior to start)
• Salary Range: $120,000 - $130,000

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.