Assistant Athletics Program Coordinator

City-of-Leander,-Texa; Leander (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

City of Leander Parks and Recreation is seeking a flexible Athletics Program Assistant to support planning and administration for youth and adult leagues. You will assist with program registration, facility leasing, budgeting, and reporting while helping with field setup and basic maintenance.

The role requires coordination of schedules, supervision of facilities during evenings and weekends, and effective communication with staff, volunteers, participants and families.

Qualifications

• Associate degree in recreation, physical education, sports management or closely related field.
• Two years of youth sports, facility operation and sporting technology experience.
• Ability to work hours beyond daytime schedule for athletic and special events.

Responsibilities

• Assist Athletics Program Coordinator with administrative duties and program planning.
• Maintain team schedules, coordinate make-up games and field preparation.
• Supervise facilities during evenings and weekends for youth/adult leagues.
• Keep records, surveys, reports and league rosters; monitor inventory.
• Coordinate with part-time staff, volunteers, participants and parents.
• Liaise with league officials and parents regarding programs and facilities.
• Lead activities and participate in tryouts, coach meetings and appreciation events.
• Assist with field lighting, equipment checks and maintenance.
• Support city-wide events including setup and teardown.
• Ensure compliance with departmental policies and safety procedures.

Skills

Teamwork

Communication

Multitasking

Data analysis

Problem solving

Leadership

Education

Associate's degree in recreation, physical education, sports management or related field

Bachelor's degree in recreation or related field

Tools

Scoreboards

Computers

Job description

Assists the Athletics Program Coordinator in planning and organizing youth and adult athletic programs, focusing on administrative tasks, field preparation, and event supervision. This position works under moderate supervision for the use of initiative and independent judgment.

• Assists the Coordinator as needed with administrative responsibilities, including PARD multiple league planning, implementing & evaluating, program registration, leasing LISD facilities, preparing reports, maintaining fiscal budget, ordering equipment and aiding inventory and equipment maintenance for PARD athletic programs.
• Maintain team schedules and coordinate make-up games asassigned.
• Assist with evening and weekend supervision of facilities used for youth and adult sport leagues, to include pre-assigned athletic and rental activities.
• Maintains records, including but not limited to program and participant surveys, accident and incident reports and league rosters; monitors inventory of supplies and reports deficiencies to supervisor for ordering.
• Assists the Coordinator with communicating and directing part-time & volunteer staff, as well as, coordinating with program participants & parents.
• Serve as a liaison to youth and adult league officials and/or parents concerning sports programming and facilities.
• Facilitates, and instructs programs as approved by the Athletics Program Coordinator to meet community needs.
• Assist the Coordinator with leading tryouts, coach or team meetings and appreciation dinners, if needed.
• Facilitate field lights as back-up for automated scheduling system, check locks and facility equipment such as score board and controllers for correct functionality.
• Assists in coordinating city-wide special events, including event setup and tear down.
• When necessary, ensures consistent interpretation and application of departmental policies and procedures.
• Maintains facility cleanliness and is active in presenting a clean and safe environment; responsible for reporting potential and existing safety issues or concerns to supervisor to ensure patron safety.
• Attend to restroom, pavilion, and trash receptacle cleanliness and restocking while on evening or weekend shift at fields.
• Prepare fields by performing basic maintenance such as raking, dragging, painting and chalking while on evening or weekend shift at fields.
• Other related tasks, as assigned.

Required Education and Experience

• Associate's degree in recreation, physical education, sports management or a closely related field.
• Two years of experience with youth sports, facility operation and sporting technology (such as scoreboards).
• Ability to work hours other than the regular daytime schedule for athletic events and special events.

Certificates, Licenses, Registrations

• Texas Driver's License or ability to obtain a Texas driver's license within 90 days per state law. (Approximately 10% driving time in employee's personal vehicle.)
• Basic First Aid and CPR/AED Certifications or must obtain within 60 days of hire.

Preferred Education and Certifications

• Bachelor's degree (B.A./B.S.) in recreation, physical education, sports management or closely related field from four-year accredited college or university.
• Three or more years of experience with youth sports and/or related experience.

*Required documentation, certifications and/or licenses will be requested if they are not attached.*

• Ability to show up for every shift on time.
• Ability to establish and maintain effective working relationships with league officials and coaches.
• Knowledge of basic rules of baseball, softball, basketball, flag football, and kickball.
• Ability to perceive problem situations with user groups and implement immediate solutions.
• Ability to effectively communicate with a large number of people with a variety of requests.
• Ability to learn the principles, policies, and practices of the Parks and Recreation Department.
• Ability to communicate effectively both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
• Skill in operating assigned equipment safely.
• Ability to work hours other than the regular daytime schedule such as evenings and weekends.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Ability to plan and schedule operations.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, climb or balance, stoop, kneel, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Must be able to lift or move 50 pounds and drag, push, or pull 75 pounds.

Working Conditions

While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions; extreme cold; extreme heat; the noise level in the work environment is usually moderate to loud.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.