Assistant Athletic Director

North West Hendricks Schools; Lizton (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

North West Hendricks Schools is seeking an Assistant Athletic Director to support the Athletic Director at Tri West High School in running the athletic department. The role emphasizes event supervision, roster upkeep, communications, and logistics for home and away contests.

Responsibilities include maintaining coaching and team rosters, updating the athletic website and Final Forms, coordinating transportation, and assisting with eligibility and financial deposits.

Qualifications

• Experience supporting athletic department operations.
• Ability to coordinate schedules and events.
• Knowledge of eligibility processes and forms.

Responsibilities

• Assist Athletic Director in overseeing home events and staff.
• Keep rosters and coaching information up-to-date.
• Maintain athletic website and Final Forms records.
• Coordinate transportation with coaches and Transport Department.
• Support with deposits and financial records for events.
• Assist with IHSAA tournament entries and state reporting.
• Ensure compliance with eligibility and documentation.

Skills

Administrative tasks

Event supervision

Roster management

Communication

Budgeting/finance

Job description

• Position Type:
  Administration/ Athletic Director
  
• Date Posted:
  8/31/2026
  
• Location:
  Tri West High School
  

Assistant Athletic Director (AAD)

Assist the Athletic Director in all aspects of running the Athletic Department:

• Answer emails and phone messages in a timely and professional manner.
  
• Assist with supervising Home athletic events.
  
• Assist with meeting dates, award nights, and special events.
  
• Keep coaching roster up-to-date and accurate.
  
• Keep team rosters up-to-date and accurate.
  
• Keep athletic website up-to-date and accurate.
  
• Keep physicals and other schools forms via Final Forms up-to-date and accurate.
  
• Coordinate transportation schedule with Head Coaches and Transportation Department prior
  to the start of each season.
  
• Confirm all Away events with Transportation Department on a weekly basis.
  
• Confirm all athletic events (Home & Away) with opposing schools on a weekly basis.
  
• Hire and confirm workers for all Home events.
  
• Prepare event signage and rosters for all Home events.
  
• Prepare moneyboxes for all Home events.
  
• Assist with selling, promoting, and monitoring All-Sports Passes and game day ticketing.
  
• Assist with accurate accounting records for all Home events.
  
• Make financial deposits to the school treasurer following every Home event.
  
• Provide necessary documentation for State Audits.
  
• Assist with academic eligibility for all in-season student-athletes with Head Coaches,
  Guidance Department, and Athletic Director.
  
• Prepare and submit IHSAA tournament entries for all sanctioned sports.
  
• Assist with accurate record keeping, such as game results; seasonal records; and any
  other school distinctions.
  
• Assist with accurate record keep of student-athlete awards following each season.
  
• Assist with hospitality of officials, workers, and any special guests at Home events.
  
• Assist with scheduling the school facilities (practices, meetings, youth events, school
  events, etc.) via EventLink.
  
• Assist with all aspects of the concession stand(s) – ordering, stocking, and prepping for
  all Home events.
  
• Oversee student office aides.
  
• Other duties as assigned by the Athletic Director and Principal.

Preferred Requirements:

• Prior Coaching and/or Athletic Administration preferred