Assistant Athletic Coach & Admissions Specialist - M. Baseball

Yavapai-College; Prescott (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Yavapai College seeks an Assistant Athletic Coach & Admissions Specialist, an at-will, dual-role position supporting Athletics and Enrollment Management. During the athletic season, the role assists with coaching, student-athlete development, recruitment, and program operations; in the off-season, acts as Admissions Specialist guiding applicants through enrollment and outreach.

This position plays a critical role in attracting, enrolling, and supporting students while contributing to Yavapai

Qualifications

• Bachelor’s degree in a related field.
• Collegiate coaching experience.
• Experience recruiting students and/or student-athletes.
• Experience in admissions, enrollment management, student services, or higher education.
• Experience with Banner, CRM systems, or similar student information systems.
• Familiarity with NJCAA rules and regulations.
• Experience presenting to groups and conducting outreach activities.

Responsibilities

• Assist the Head Coach with planning and conducting practices, competitions, and team activities.
• Participate in recruiting efforts and talent identification.
• Support student-athlete academic progress, retention, eligibility, and personal development.
• Assist with game-day operations and event management.
• Coordinate and maintain athletic facilities, equipment, and playing surfaces.
• Assist with scheduling, summer camps, fundraising activities, and community engagement.
• Support compliance with NJCAA, conference, and institutional regulations.
• Maintain positive relationships with student-athletes, parents, alumni, and community stakeholders.
• Assist with travel coordination and team logistics.
• Perform administrative duties related to athletic program operations.
• Assist prospective students through the admissions and enrollment process.
• Conduct outreach to applicants who have not completed enrollment requirements.
• Support admissions events, college fairs, high school visits, campus tours, and recruitment activities.
• Assist students with applications, residency requirements, transcript submissions, and identity verification.
• Maintain accurate records of student interactions within CRM and student information systems.
• Manage phone, email, chatbot, and virtual communications with prospective students.
• Provide general information regarding college programs, services, and resources.
• Collaborate with academic advisors and financial aid staff to ensure students complete enrollment steps.
• Participate in targeted recruitment campaigns and yield activities.
• Support enrollment initiatives designed to increase student recruitment and retention.

Skills

Collegiate coaching experience

Recruiting experience

Admissions experience

Higher education experience

Outreach/presenting experience

Education

Bachelor’s degree in a related field

Tools

Banner

CRM systems

Job description

The position of Assistant Athletic Coach is an 'at-will' position. As an 'at-will' employee, Yavapai College may terminate employment at any time and for any lawful reason. Since this position serves at the pleasure of the Head Coach and should that position become vacant or the Head Coach replaced, this position may be ending at the same time.

The Assistant Athletic Coach & Admissions Specialist is a dual‑role position that supports both Yavapai College Athletics and Enrollment Management. During the athletic season, the employee assists with coaching, student‑athlete development, recruitment, and program operations. During the off‑season, the employee serves as an Admissions Specialist, supporting prospective and current students through the enrollment process and participating in recruitment and outreach activities.

This position plays a critical role in attracting, enrolling, and supporting students while contributing to the success of Yavapai College’s athletic and enrollment goals.

Key Responsibilities:

Athletic Coaching Responsibilities (Approximately 8 Months)

• Assist the Head Coach with planning and conducting practices, competitions, and team activities.
• Participate in recruiting efforts and talent identification.
• Support student‑athlete academic progress, retention, eligibility, and personal development.
• Assist with game‑day operations and event management.
• Coordinate and maintain athletic facilities, equipment, and playing surfaces.
• Assist with scheduling, summer camps, fundraising activities, and community engagement.
• Support compliance with NJCAA, conference, and institutional regulations.
• Maintain positive relationships with student‑athletes, parents, alumni, and community stakeholders.
• Assist with travel coordination and team logistics.
• Perform administrative duties related to athletic program operations.

Admissions & Recruitment Responsibilities (Approximately 4 Months)

• Assist prospective students through the admissions and enrollment process.
• Conduct outreach to applicants who have not completed enrollment requirements.
• Support admissions events, college fairs, high school visits, campus tours, and recruitment activities.
• Assist students with applications, residency requirements, transcript submissions, and identity verification.
• Maintain accurate records of student interactions within CRM and student information systems.
• Manage phone, email, chatbot, and virtual communications with prospective students.
• Provide general information regarding college programs, services, and resources.
• Collaborate with academic advisors and financial aid staff to ensure students complete enrollment steps.
• Participate in targeted recruitment campaigns and yield activities.
• Support enrollment initiatives designed to increase student recruitment and retention.

• Bachelor’s degree in a related field.
• Collegiate coaching experience.
• Experience recruiting students and/or student‑athletes.
• Experience in admissions, enrollment management, student services, or higher education.
• Experience with Banner, CRM systems, or similar student information systems.
• Familiarity with NJCAA rules and regulations.
• Experience presenting to groups and conducting outreach activities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is frequently required to stand,walk and run;and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environmentvaries.