Assistant/Associate Director, Gift Agreements, Stewardship & Donor Engagement.

Boston College; Newton (MA); On-site; USD 57,000 - 73,000; Full time

Job summary

An established industry player is seeking an Assistant/Associate Director for Gift Agreements, Stewardship & Donor Engagement. This role involves managing gift agreements, ensuring compliance with policies, and enhancing donor engagement. The ideal candidate will possess strong organizational and communication skills, with a keen attention to detail. Join a vibrant team committed to advancing higher education and fostering a culture of diversity and inclusion. This is a fantastic opportunity to contribute meaningfully to the mission of the institution while enjoying a supportive work environment.

Benefits

Tuition Remission for Employees

Medical, Dental, and Vision Insurance

Low-Cost Life Insurance

401k and 403b Retirement Plans

Paid Holidays

Generous Sick and Vacation Pay

Qualifications

• Bachelor's degree or equivalent experience required.
• 1-5 years of development or related experience based on level.

Responsibilities

• Manage all gift agreements and administration of establishing gift funds.
• Create and review gift agreements ensuring compliance with policies.
• Maintain tracking sheets for gift agreements in progress.

Skills

Interpersonal Communication

Organizational Skills

Attention to Detail

Problem Solving

MS Office Suite Proficiency

CRM Software Proficiency

Education

Bachelor's Degree

Tools

Constituent Relationship Management Software

Job description

Assistant/Associate Director, Gift Agreements, Stewardship & Donor Engagement.

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

We invite you to join our community and contribute to Soaring Higher: the Campaign for Boston College. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

Job Description:

The Assistant/Associate Director, Gift Agreements reports to the Senior Associate Director, Stewardship & Donor Engagement and is responsible for managing all gift agreements and administration of establishing gift funds. The Assistant/Associate Director, Gift Agreements creates gift agreements to ensure donor and University’s wishes are being met, and guarantees appropriate and relevant information are reconciled between the gift system and accounting records. Primary responsibilities include:

Create gift agreements and manage the review process:

• Serve as the initial and primary point of contact to successfully create new gift agreements, administrative documents, memoranda of understanding, and other documents supporting new gifts to the University, ensuring compliance with internal policies and applicable laws and regulations.
• Understand different gift vehicles and types to successfully structure gift agreements that best align with the gift logistics and intent.
• Create clear and concise gift agreements that thoughtfully and strategically balance the donor’s wishes with the University’s needs and which comply with federal, state, and University guidelines.
• Assist development officers with the creation, review, and revision of gift agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distributing, and other tasks required to finalize agreements.
• Manage and coordinate responses to inquiries regarding gift agreements from donors and prospect managers.
• Research best practices, peer institutions, market/economic conditions, and government rules and regulations and recommend changes and enhancements to improve administrative effectiveness, services, and/or resources.
• Ensure that all gift agreements include language consistent with current laws as well as University policies and practices.

Maintain gift agreement procedures and administration:

• Maintain gift agreement tracking sheets for the Stewardship & Donor Engagement’s and Office of the Senior Vice President’s staff to monitor the status of agreements in progress in coordination with Advancement Information Services.
• Perform regular review of existing accounts and work with gift officers to produce new gift agreements or amendments for account creation.
• Manage electronic and physical files in coordination with Advancement Information Services.
• Perform detailed research on wide-ranging ad hoc requests for information regarding gifts and endowments, including but not limited to, providing clarity on donor intent, status of gifts, and validation of gifts and usage for Boston College units and management.
• Maintain training documents for development officers regarding the establishment of new gift agreements.
• Upon signed agreement being returned from donor, the Assistant/Associate Director is responsible for entering all the required stewardship information in archival platforms and the database.
• Play a key role in establishing the fund in appropriate systems. Accurate management of stewardship fund data for each new fund is essential for compliance and fund management across the University.
• Research and resolve stewardship compliance issues.
• Communicate key information by preparing regular agendas about finances and restrictions on newly established funds for distribution to appropriate financial administrators at schools/units, development deans, and gift officers.
• Work with gifts management and the schools and programs team to track matching gift challenges and share progress towards goals.

Applications will be reviewed on a rolling basis. The salary range for this position is listed below with the final salary based on various factors, including the candidate’s qualifications, skills, competencies, experience, and internal equity considerations.

Assistant Director: $57,800 - $72,250
First Level Associate Director: $63,800 - $79,750
Second Level Associate Director: $70,500 - $88,150

Requirements

This position requires a Bachelor’s degree or equivalent combination of education and experience. At the first level Assistant Director, 1-3 years of development or related experience is required. At the second level Assistant Director, 3-5 years of development or related experience is required. At the Associate Director level, 5+ years of development or related experience is required. Determination of job level and compensation will be commensurate with experience.

The Assistant/Associate Director is required to demonstrate consistent and highly professional behavior; have excellent spoken, written, and interpersonal communication skills; and have excellent organizational skills. Strong attention to detail, including with regard to donor and program names, grammar, spelling, and punctuation is required. Proficiency with the MS Office Suite and Constituent Relationship Management software is essential. Must be comfortable learning and using new technologies. Must be able to work independently and to manage highly complex processes for a high-quality end product and able to problem solve, to communicate effectively and professionally, to work well under deadlines, and to collaborate in a team environment. Excellent written and oral communications, including ability to copy-edit and proofread, are also required.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit, Catholic education and the goals and values of Boston College.

The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build teams reflecting our community; students, alumni, parents and friends of Boston College.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .

Boston College is a private Jesuit research university in Chestnut Hill, Massachusetts, founded in 1863.