ASSISTANT ADMISSIONS SPECIALIST

KidsPeace; Fuquay-Varina (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

KidsPeace in North Carolina seeks an Admissions Specialist to help place children and adolescents into residential treatment programs. You will review referrals, determine program suitability, coordinate admissions, and liaise with referral sources, families, and treatment teams to ensure a smooth process.

In this role you will meet clients and families, gather required information, enter data into KidsPeace systems, and support transitions with timely admissions while maintaining compliance

Qualifications

• High School Diploma required; Associate degree preferred.
• Experience working with emotionally challenged children/adolescents preferred.
• Valid driver's license required.
• First Aid and CPR certification required.
• Must be at least 21 years of age.
• Strong computer skills with Microsoft Office and data management systems.
• Ability to read, interpret, and assess clinical documentation.
• Excellent written and verbal communication skills.
• Must complete 12 hours of Person-Centered Thinking training prior to or within 90 days of hire.

Responsibilities

• Coordinate and complete all intake and admissions activities for assigned programs.
• Review referral packets and clinical documentation to assess appropriateness for treatment.
• Collaborate with the admissions review committee to determine service eligibility and appropriate program placement.
• Facilitate timely admissions and transitions into treatment programs.
• Meet with clients, families, and referral sources to answer questions, gather required information, and ensure a positive admissions experience.
• Support clients and families throughout the intake process and admission transition.
• Prepare clear, accurate, clinically sound, and grammatically correct written communications.
• Complete all documentation within required regulatory, accreditation, and organizational timelines.
• Maintain accurate records and documentation related to admissions activities and funding requirements.
• Serve as a liaison to assigned treatment centers to monitor census activity and coordinate admissions.
• Maintain productive relationships with internal teams, referral sources, and community partners.
• Promote exceptional customer service through regular communication and professional follow-up.
• Utilize KidsPeace information systems to enter, maintain, and manage admissions datTrack and document referral inquiries, admissions activity, and related reports.
• Ensure compliance with Medical Assistance funding requirements and recordkeeping standards.
• Maintain comprehensive knowledge of KidsPeace programs and services.
• Direct callers and referral sources to the most appropriate programs and resources when needed.

Skills

Admissions coordination

Communication

Data management

Microsoft Office

Regulatory compliance

Team collaboration

Education

High School Diploma

Associate degree preferred

Tools

Data management systems

EMR systems

Job description

The Admissions Specialist plays a critical role in ensuring timely and clinically appropriate placement of children and adolescents into KidsPeace residential treatment programs. As a member of the admissions review committee, this position evaluates referrals, determines program suitability, coordinates admissions, and serves as a liaison between referral sources, families, and treatment teams to facilitate a smooth admission process.

Qualifications

• High School Diploma required; Associate degree preferred.
• Experience working with emotionally challenged children and/or adolescents preferred.
• Valid driver's license required.
• First Aid and CPR certification required.
• Must be at least 21 years of age.
• Strong computer skills and proficiency with Microsoft Office and data management systems.
• Ability to read, interpret, and assess clinical documentation.
• Excellent written and verbal communication skills.
• Must complete 12 hours of Person-Centered Thinking training prior to or within 90 days of hire.

Key Responsibilities

• Coordinate and complete all intake and admissions activities for assigned programs.
• Review referral packets and clinical documentation to assess appropriateness for treatment.
• Collaborate with the admissions review committee to determine service eligibility and appropriate program placement.
• Facilitate timely admissions and transitions into treatment programs.
• Meet with clients, families, and referral sources to answer questions, gather required information, and ensure a positive admissions experience.
• Support clients and families throughout the intake process and admission transition.
• Prepare clear, accurate, clinically sound, and grammatically correct written communications.
• Complete all documentation within required regulatory, accreditation, and organizational timelines.
• Maintain accurate records and documentation related to admissions activities and funding requirements.
• Serve as a liaison to assigned treatment centers to monitor census activity and coordinate admissions.
• Maintain productive relationships with internal teams, referral sources, and community partners.
• Promote exceptional customer service through regular communication and professional follow-up.
• Utilize KidsPeace information systems to enter, maintain, and manage admissions datTrack and document referral inquiries, admissions activity, and related reports.
• Ensure compliance with Medical Assistance funding requirements and recordkeeping standards.
• Maintain comprehensive knowledge of KidsPeace programs and services.
• Direct callers and referral sources to the most appropriate programs and resources when needed.

Why Join Us?

• Make a meaningful impact in the lives of children and adolescents in crisis.
• Work alongside a supportive, mission-driven clinical team.
• Opportunities for professional growth, training, and career advancement.
• Competitive compensation and comprehensive benefits package.

About Us

KidsPeace is a private charity committed to supporting the behavioral and mental health needs of children, families, and communities. Since 1882, we have provided psychiatric hospital services, residential treatment, accredited educational programs, and foster care services. Our culture is rooted in compassion, creativity