ASSISTANT, ADMINISTRATIVE III

LyondellBasell; Pasadena (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

LyondellBasell is seeking an Administrative Assistant to support plant operations and administrative tasks at our Pasadena facility. The role involves coordinating purchases, preparing reports, scheduling meetings, and assisting with plant initiatives.

Ideal candidates will have 5+ years of experience, strong Microsoft Office skills, SAP familiarity, and the ability to work independently while supporting multiple departments and visitors.

Qualifications

• High School diploma or equivalent.
• Minimum of 5 years’ experience.
• Working knowledge of Microsoft Office Suite.
• SAP experience is preferred.
• Strong organizational and communication skills.

Responsibilities

• The Administrative Assistant manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations.
• The Admin Assistant provides high-level administrative support, handling requests, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Acts as a back-up for other admins during absences and assists with plant initiatives.

Skills

Microsoft Office

SAP

Independent worker

Detail-oriented

Communication

Education

High School diploma

Tools

Documentum / D2

Job description

LyondellBasell is a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary MoReTec recycling technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We're addressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.

Come Join an Inclusive Team

The Administrative Assistant manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations.

The Admin Assistant also provides high-level administrative support, handling requests, and performing clerical functions such as supporting department managers, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Administrative Assistant acts as a back-up for other department administrative assistants during absences and assists other Admin Assistants with plant initiatives.

A Day in the Life

• The responsibilities are guidelines for managing day-to-day activities & balancing initiatives / projects workload for BLO Plant 2 & Tank Farm areas.
• Applies practices and procedures that have clear precedents and/or operational guidance.
• Arranges equipment / facilities for meeting (lunches & refreshments, if required)
• Schedule Meetings and Dialogs
• Manage Purchase Cards and statement reconciliations
• Orders plant production materials and office supplies
• Preparation of weekly and monthly plant statistical reports
• Updates procedures in Documentum / D2
• Arrange travel Domestic and International
• Expense reporting
• Performs monthly close process activities and account reconciliations
• Interacts with external/internal customers, to provide information about product and services
• Work with vendors on purchasing items
• Updates seniority sheets
• Manages the Bi weekly OT payroll discrepancy report.

You Bring This Value

• High School diploma or equivalent
• A minimum of 5 years’ experience
• Working knowledge of Microsoft Office Suite
• Works independently, receives minimal guidance; acts as a resource for colleagues with less experience
• High proficiency in a PC Windows environment and SAP software applications.

Preferred Qualifications

• Excellent communication and organizational skills.
• Administrative, inventory, or accounting experience
• Able to progress projects by interacting with a wide range of individuals to frame project needs, define success and deliver results.
• Strong interpersonal skills
• Documentum / D2 experience

Competencies

• Build Partnerships
• Deliver Results
• Drive Innovation
• Grow CapabilitiesPromote Inclusion
• Motivational Fit
• Technical Skills

Learn more about our benefits : Benefits/Health & Welfare | LyondellBasell

Stay Connected!

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LyondellBasell is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, disability, age, veteran status, and other legally protected characteristics. The US EEO is the Law poster is available here .

LYB is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation related to LYB’s recruiting process, please email us at [e-mail].

Applicants must be at least 18 years old.

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