Assistant Administrative

JetBlue; West Palm Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

JetBlue Airways seeks an Assistant Administrative professional to support the Airport Director and General Manager. The role covers calendar management, handling mail and emails, calls, expense reports, and drafting communications on their behalf.

Responsibilities include coordinating events, taking minutes, restocking supplies, maintaining crewmember files, payroll backup, cash handling, and audits. Strong MS Office skills and a 10% travel readiness are preferred.

Qualifications

• High School Diploma or GED is required.
• At least 1 year of administrative experience.
• Strong attention to detail and organizational skills.
• Proficient with Microsoft Office suite.

Responsibilities

• Provide administrative support to station Director/GM including calendar management and communications.
• Process mail, e-mail, calls, and expense reports.
• Coordinate events and activities including staff sessions and special events.
• Take notes and maintain meeting minutes.
• Maintain station office supplies and restock within budget.
• Maintain crewmember station files and transportation passes.
• Back up payroll/attendance tracking as needed.
• Process cash in accordance with policy.
• Assist with audits and other duties as assigned.

Skills

Attention to detail

Verbal and written communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

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The Assistant Administrative provides support to the Airport Director and/or General Manager(s), assisting in daily office needs and managing the station's general administrative functions.

• Provide administrative support to the station Director and/or General Manager(s); including calendar management, processing of mail, e-mail management, calls, processing expense reports, and preparing communications on their behalf
• Coordinate company events including but not limited to TLC, Pocket Sessions, Values Committee and special events. These items may require the following responsibilities: workgroup coordination, communication, visitor passes, and catering
• Take notes and maintain minutes at meetings
• Ensure minimum stock of office supplies at all times, and manage restocking of supplies based on station budget
• Maintain crewmember station files and relevant transportation passes
• Act as back up support for payroll, attendance tracking, as needed
• Process any cash collected at the station complying with the Cash Management Policy (station specific)
• Assist with station and departmental audits
• Other duties as assigned

Minimum Experience and Qualifications:

• High School Diploma or General Education Development (GED) Diploma
• One (1) year of experience as an Administrative Assistant or Office Manager
• Proficient with Microsoft Office suite
• Strong attention to detail
• Available for overnight travel (10%)
• Must pass a ten (10) year background check and pre-employment drug test
• Must be legally eligible to work in the country in which the position is located
• Authorization to work in the US is required. This position is not eligible for visa sponsorship
• For internal candidates, good standing in attendance performance and safety

Preferred Experience and Qualifications:

• Excellent verbal and written communication
• Excellent organizational and analytical skills
• Regular attendance and punctuality
• Potential need to work flexible hours and be available to respond on short-notice
• Able to maintain a professional appearance
• When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft
• Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion, and Fun
• Promote JetBlue’s #1 value of safety as a Safety Ambassador, supporting JetBlue’s Safety Management System (SMS) components, Safety Policy, and behavioral standards
• Identify safety and/or security concerns, issues, incidents, or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
• The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position

Equipment:

• Computer and other office equipment
• Traditional office environment

Physical Effort:

• Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)

JetBlue Airways is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other legally protected basis.
Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami