Assistant Account Manager - Fine Art

Brown & Brown; New York (NY); Hybrid; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Benefits

401k

Paid Time Off

Job summary

Brown & Brown in New York City is seeking an Assistant Account Manager to join our growing Fine Art insurance team. This hybrid role requires handling certificates, invoicing, and data management to support brokers and client advisors serving museums, galleries, collectors, and foundations.

You will coordinate billing, renewals, and reports, maintain records in Applied Epic, and help manage marketing schedules and new business activities.

Qualifications

• Two or more years of client management or administrative support experience.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Experience with the Applied Epic data management system preferred.
• Property & Casualty broker’s license preferred; ability to obtain within 90 days of hire.

Responsibilities

• Prepare and issue certificates of insurance, file completed documents, and update master templates in the data management system.
• Provide accounting support by preparing billing forms, generating and sending invoices, responding to accounting questions, and assisting Account Managers with aged receivables.
• Maintain accurate records in Applied Epic, including filing correspondence and policy documents, processing renewals and endorsements, and preparing surplus lines calculations and affidavits.
• Maintain the team’s resource database, including industry contacts, carrier appetites, benchmarking summaries, representative client lists, team contact information, submission templates, and claims reports.
• Support the new business team on marketing schedules, quoting and binding status, and placement.
• Reconcile and maintain collection schedules.
• Prepare and distribute weekly expiration and book-of-business reports, along with additional reports as needed throughout the year.
• Add new prospects to Salesforce, update opportunities, and maintain dashboards for Fine Art leaders.
• Attend weekly team meetings and record and distribute meeting notes.
• Maintain the Fine Art team calendar and external contact cards.
• Provide IT coordination and general operational support for the team.
• Other assistant needs as assigned by team leaders.

Skills

Client management

Administrative support

Microsoft Office

Excel

Applied Epic

License eligibility

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.Brown & Brown is seeking an Assistant Account Manager to join our growing team in New York City, NY! This position offers a hybrid work schedule, with 2–3 days per week in the office.The Assistant Account Manager plays an integral role in supporting one of the industry's leading Fine Art insurance teams. This position is ideal for a detail-oriented professional who excels at proactively solving problems and can manage many projects and tasks at once. Working alongside experienced brokers and client advisors, the assistant account manager will help support team members so we can continue to deliver exceptional service to museums, galleries, collectors, artist studios and foundations among other fine art clientele. This role offers a unique opportunity to learn the specialized world of fine art insurance while becoming a key contributor to a collaborative, supportive, and passionate team. If you thrive in a fast-paced environment, take pride in your work, and are excited by the intersection of art, risk management, and client service, we'd love to hear from you.Why this role matters: By providing critical operational and client service support, the Assistant Account Manager helps our team stay responsive, organized, and focused on delivering strategic guidance and best-in-class solutions to our clients. The contributions of this role will have a direct impact on both our team's success and our clients' experience.How You Will Contribute:Prepare and issue certificates of insurance, file completed documents, and update master templates in the data management system.Provide accounting support by preparing billing forms, generating and sending invoices, responding to accounting questions, and assisting Account Managers with aged receivables.Maintain accurate records in Applied Epic, including filing correspondence and policy documents, processing renewals and endorsements, and preparing surplus lines calculations and affidavits.Maintain the team’s resource database, including industry contacts, carrier appetites, benchmarking summaries, representative client lists, team contact information, submission templates, and claims reports.Support the new business team on marketing schedules, quoting and binding status, and placementReconcile and maintain collection schedules.Prepare and distribute weekly expiration and book-of-business reports, along with additional reports as needed throughout the year.Add new prospects to Salesforce, update opportunities, and maintain dashboards for Fine Art leaders.Attend weekly team meetings and record and distribute meeting notes.Maintain the Fine Art team calendar and external contact cards.Provide IT coordination and general operational support for the team.Other assistant needs as assigned by team leaders.Licenses & Certifications:Valid Property & Casualty broker’s license preferred; candidates must be able to obtain the license within 90 days of hire.Skills & Experience to be Successful:Two or more years of client management or administrative support experience.Proficiency in Microsoft Office Suite, with strong Excel skills.Experience with the Applied Epic data management system preferred.Ability to work Monday through Friday from 9:00 a.m. to 5:00 p.m.Superior organizational skills and attention to detail.Ability to manage multiple priorities, triage requests, and meet deadlines in a fast-paced environment.Pay Range$31.00 - $31.25 HourlyThe pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for the role.Teammate Benefits & Total Well-BeingWe go beyond standard benefits, focusing on the total well-being of our teammates, including:Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability InsuranceFinancial Benefits: ESPP; 401k; Student Loan Assistance; Tuition ReimbursementMental Health & Wellness: Free Mental Health & Enhanced Advocacy ServicesBeyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.Recruiting Vendor Disclosure StatementBrown & Brown does not accept unsolicited resumes from external recruiters, recruitment vendors or employment agencies (\"Recruiting Vendors\"). Recruiting Vendors must have a valid written agreement and received prior written authorization from an authorized Brown & Brown representative before submitting candidates for any publicly posted role. Any unsolicited resumes submitted to Brown & Brown or its employees become the property of Brown & Brown, and no fees will be paid for such submissions. Additional information regarding this policy can be found on our careers page.The Power To Be YourselfAs an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.