Fine Art Insurance Assistant & Operations Support

Brown & Brown; New York (NY); Hybrid; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Benefits

401k

Paid Time Off

Job summary

Brown & Brown in New York City is seeking an Assistant Account Manager to join our growing Fine Art insurance team. This hybrid role requires handling certificates, invoicing, and data management to support brokers and client advisors serving museums, galleries, collectors, and foundations.

You will coordinate billing, renewals, and reports, maintain records in Applied Epic, and help manage marketing schedules and new business activities.

Qualifications

• Two or more years of client management or administrative support experience.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Experience with the Applied Epic data management system preferred.
• Property & Casualty broker’s license preferred; ability to obtain within 90 days of hire.

Responsibilities

• Prepare and issue certificates of insurance, file completed documents, and update master templates in the data management system.
• Provide accounting support by preparing billing forms, generating and sending invoices, responding to accounting questions, and assisting Account Managers with aged receivables.
• Maintain accurate records in Applied Epic, including filing correspondence and policy documents, processing renewals and endorsements, and preparing surplus lines calculations and affidavits.
• Maintain the team’s resource database, including industry contacts, carrier appetites, benchmarking summaries, representative client lists, team contact information, submission templates, and claims reports.
• Support the new business team on marketing schedules, quoting and binding status, and placement.
• Reconcile and maintain collection schedules.
• Prepare and distribute weekly expiration and book-of-business reports, along with additional reports as needed throughout the year.
• Add new prospects to Salesforce, update opportunities, and maintain dashboards for Fine Art leaders.
• Attend weekly team meetings and record and distribute meeting notes.
• Maintain the Fine Art team calendar and external contact cards.
• Provide IT coordination and general operational support for the team.
• Other assistant needs as assigned by team leaders.

Skills

Client management

Administrative support

Microsoft Office

Excel

Applied Epic

License eligibility

Job description

Brown & Brown in New York City is seeking an Assistant Account Manager to join our growing Fine Art insurance team. This hybrid role requires handling certificates, invoicing, and data management to support brokers and client advisors serving museums, galleries, collectors, and foundations.

You will coordinate billing, renewals, and reports, maintain records in Applied Epic, and help manage marketing schedules and new business activities.