Assistant Account Manager

ALKEME Insurance; La Verne (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

Hardy Insurance in La Verne, CA is seeking an Assistant Account Manager to support senior staff in servicing commercial client accounts. The role emphasizes accurate processing, timely responses, and high-quality customer service.

Responsibilities include data entry in Applied EPIC, submitting market applications, issuing certificates, and assisting with claims and invoicing. A P&C license and relevant experience are preferred; the position is office-based.

Qualifications

• Requires strong insurance knowledge and attention to detail.
• Multitask effectively in a busy environment to support clients.
• Excellent organizational and customer service skills required.
• Proficiency with Applied EPIC and MS Office is expected.

Responsibilities

• Maintain accurate client details in the Applied EPIC system.
• Submit market applications and follow up for quotations.
• Review audits and policies; order binders and endorsements.
• Issue Certificates and Evidence of Insurance; assist with invoicing and premium finance options.
• Prepare proposals for new and renewed accounts; perform online rating of quotes.
• Provide backup support to teammates and assist in backlog clearance.

Skills

Insurance knowledge

Multitasking

Organizational skills

Customer service

Applied EPIC

Microsoft Office

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Applied EPIC

Microsoft Office

Job description

Job Description: Assistant Account Manager

Job Title: Assistant Account Manager

Location: Hardy Insurance – La Verne, CA 91750

Reports to: Director of Accounting Management

Department: Commercial Lines

FLSA Status: Non-Exempt

Job Purpose

The Assistant Account Manager supports Senior Account Managers and Account Managers by processing delegated work in accordance with agency procedures. This role ensures efficient and accurate servicing of client accounts, providing high-quality customer service, and contributing to the overall success of the commercial lines team.

Key Responsibilities

1. Servicing and Customer Service

• Maintain accurate and current detail information in the Applied EPIC system.
• Submit applications to the market and follow up to ensure timely receipt of quotations.
• Review audits and policies.
• Order and issue binders and endorsements.
• Issue Certificates and Evidence of Insurance.
• Process incoming mail and phone requests, responding in a timely manner.
• Assist clients in submitting first reports of claims.
• Provide clients with invoicing and premium finance options.
• Prepare proposals for new and renewed accounts.
• Perform online rating of quotes.
• Maintain confidentiality and discretion at all times.
• Order and send loss runs as requested.

2. Teamwork

• Demonstrate a cooperative and professional attitude, adaptable to new or changing circumstances.
• Provide backup support to other teams in the Commercial Division, front desk, or other areas as needed.
• Assist in clearing backlog and completing projects as requested by the Account Manager.

3. Personal and Organizational Development

• Complete all required continuing education hours for state licensing.
• Pursue professional development through courses related to job functions and desired career growth.
• Set priorities and manage workflow to ensure efficient and accurate processing of tasks.
• Maintain effective relationships with clients, co-workers, carriers, vendors, and other business contacts.
• Stay informed on industry trends, product updates, legislation, coverages, and technology.
• Communicate effectively and cooperatively to support agency business goals.

Qualifications

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred.
• 2+ years of experience as an Account Assistant; 3 years preferred.
• Active Property and Casualty Broker/Agent license required.

Knowledge, Skills & Abilities

• Strong technical knowledge of insurance coverages and markets.
• Ability to multitask in a complex environment with accuracy and efficiency.
• Excellent organizational, decision-making, and customer service skills.
• Proficiency with Applied EPIC and Microsoft Office Suite.

Working Conditions

• Work is primarily office-based with extended periods of computer use.
• Must be able to pull or lift up to 15 pounds at times.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.