ASSIGNMENT CLERK II-MUNICIPAL COURTS DIVISION

Montgomery County, OH; Montgomery (AL); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Paid personal leave

Sick leave

Holiday pay

Tuition reimbursement

Job summary

Montgomery County Municipal Court is seeking a detail-oriented Scheduling Clerk to maintain master event calendars, process court paperwork, and coordinate preparations for court sessions. The role supports Criminal, Traffic, and Civil cases under supervision of court leadership.

The position requires a high school diploma or equivalent and typically one year of direct municipal court experience; familiarity with court processes and data entry is essential.

Qualifications

• High school diploma or equivalent.
• 1 year of direct experience in a Municipal Court or similar environment preferred.

Responsibilities

• Manage case flow and schedule court events.
• Process paperwork for subpoenas, notices and related documents.
• Journalize and file case documents; prepare judicial entries.
• Coordinate prisoner transports and ensure availability for court sessions.
• Prepare bench dockets and distribute case-related entries.
• Attend court sessions and respond to inquiries; update case status in system.

Skills

Case management

Court scheduling

Data entry

Records management

Education

High school diploma or equivalent

Tools

Microsoft Office

Case management software

Job description

Job description

Job Type: Full-time, Part-time, Temporary, Seasonal

Position Overview

Under general supervision, provides scheduling and information support, maintains a master schedule of events, processes paperwork for assigned court or judge (Criminal, Traffic, or Civil) in support of court events. This position reports to the Assistant Chief Deputy or the Chief Deputy of the Municipal Courts Division.

Summary of Job Duties

Manage case flow for the court while remaining in compliance with applicable rules, policies and procedures; process cases according to status; coordinate work for all involved parties; process case-related paperwork for subpoenas, notices, and the like; journalize and file case documents; obtain forensic evaluations; process jury demand paperwork; schedule jury trials; prepare and distribute judge’s bench dockets; prepare and distribute case-related judicial entries and correspondence.

Ensure that prisoners are available for court sessions and video hearings; review listing to locate cases; obtain prisoner lists from jail records; process prisoner transports; communicate orders with appropriate agencies; verify transport list prior to court sessions; prepare copies of the list for appropriate personnel; recall warrants; file appropriate paperwork, complete and distribute required forms after hearings based upon case status.

Arrange for the service of evictions, debtor’s exams, writs of execution, subpoenas, bench warrants and other legal documents; keep records to ensure that service is perfected; arrange for alternate service when an attempt fails.

Process pleadings, corresponding service: et court date, secure necessary forms and signatures, input information into the computer system, collect fees, and journalize case files.

Process transcripts for felonies and appeals; process restitutions for garnishments, bank attachments, evictions, and the like; process required paperwork to engage bailiff for service; pull case files; secure judges’ signatures; enter fees and paperwork into the computer system.

Attend court sessions to respond to judicial inquiries or provide information; process cases as they are heard; schedule additional cases as needed; enter data into the computer system to update case status; print necessary forms for processing; journalize information.

Provide assistance to colleagues in the department, when necessary, due to scheduling, volume, or staffing requirements.

Other duties as assigned.

Minimum Qualifications and Requirements

High school diploma or equivalent AND demonstrated proficiency in all of the stated knowledge, skills and abilities (usually obtained through a minimum of one (1) year of direct experience in a Municipal Court or a similar environment).

Supplemental Information

PHYSICAL DEMANDS N/A

Benefits

All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs. Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change. Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits. Part-Time Employees (Benefits Eligible) (scheduled 21 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits. Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays. Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation. Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked. Benefit information can be found on the Montgomery County Benefits website at: www.mcbenefits.org.