Asset & Wealth Management, Ayco Administrative Assistant, Dallas

The Goldman Sachs Group; Dallas (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Goldman Sachs Ayco in Dallas is seeking an Administrative Assistant to support Top Advisors and Managing Directors. The role includes managing calendars, coordinating meetings, and handling confidential client information with discretion.

You will coordinate travel, prepare materials, and assist with office duties and event planning. The ideal candidate brings experience with MS Office and CRM platforms, and demonstrates professional communication and problem-solving skills.

Qualifications

• Experience supporting multiple high-level executives in a complex environment.
• Ability to exercise excellent judgment and discretion with confidential material.
• Excellent interpersonal and written/verbal communication skills.
• Extreme attention to detail and strong organizational abilities.
• Proactive problem solver with strong follow-through.

Responsibilities

• Provide dedicated administrative support to Top Advisors and Managing Directors.
• Maintain complex calendars and coordinate meetings and logistics.
• Handle confidential client information with discretion.
• Manage high volume of calls and interact with senior leaders professionally.
• Coordinate travel arrangements, including visa procurement and expense reporting.

Skills

MS Office

Discretion

Calendar management

Communication

Travel coordination

Tools

SAP Concur

Salesforce

Job description

Goldman Sachs, Asset & Wealth Management

AYCO | Dallas, TX

Administrative Assistant

Job Summary & Responsibilities:

• Provides dedicated administrative support to Top Advisors and Managing Directors within the Goldman Sachs Ayco Executive Wealth business.
• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and coordinates related logistics (including conference rooms, conferencing, and catering as needed).
• Handles highly confidential and sensitive client information with the utmost discretion.
• Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
• Coordinates logistics for client calls & meetings, including scheduling, materials preparation, and day-of support.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner.
• Prepares and distributes correspondence, agendas, letters, reports, or other documents as requested.
• Supports general office administrative duties (copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested.
• Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate.
• Orders office supplies & inventory as requested.
• Partners with conference, catering, and other event vendors to support client engagements as needed.
• Maintains understanding of firm policies and can handle certain issues independently.

Qualifications:

• Experience supporting multiple high-level executives in a complex environment, preferably in financial services, private sector, media or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills (written & verbal), with a consistently professional presence.
• Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Proactive problem solver and independent thinker with strong follow-through; appropriately escalates and closes loops as needed.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.
• Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred.
• Supportive team player with a positive attitude.
• Ideal candidate has at least 5+ years of experience.

Candidate must be located onsite in the Dallas office as this role is fully onsite.