Asset Specialist III-Logistics Lead

University of Florida; Gainesville (FL); On-site; USD 30,000 - 33,000; Full time

Job summary

The University of Florida on Main Campus in Gainesville is seeking an Asset Specialist III to lead warehouse and surplus property operations. Responsibilities include coordinating daily work, overseeing inventory accuracy, and supporting transportation activities using university vehicles.

The role requires a high school diploma and four years of related experience. Strong organizational and safety awareness are essential, with forklift operation knowledge preferred.

Qualifications

• High school diploma or equivalent; four years of relevant experience, substitutions possible.
• Valid State of Florida Driver License

Responsibilities

• Coordinate daily work assignments for Asset Specialist I and II.
• Manage warehouse logistics including receiving, inventory accuracy, and transfers.
• Operate university box trucks, forklifts, and other vehicles; ensure safety and maintenance.
• Support cross-functional warehouse activities to maintain operations during peak periods.

Skills

Organizational skills

Communication skills

Problem-solving

Multitasking

Education

High school diploma or equivalent

Tools

Forklift operation

Inventory management software

Job description

Job no: 541856

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 64405002 - FAFA-AM-SURPLUS AUXILIARY

Classification Title

Asset Specialist III

High school diploma or equivalent and four years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

• Operational Leadership - Coordinate daily work assignments for Asset Specialist I and II. Prioritize inbound and outbound warehouse activities to maximize operational efficiency; monitor workflow and production schedules; train, mentor, and provide guidance to Asset Specialist I and II. Assist management by providing performance observations and operational feedback.
• Warehouse Logistics and Inventory Operations - Coordinate campus surplus property pickup requests and verify reconciliation of departmental service requests; ensure receiving documentation is accurate and complete; verify inventory scanning, photo documentation, and initial asset identification. Direct warehouse staging, receiving, and processing of surplus property delivered. Coordinate with outbound operations on customer pickups, departmental transfers, auction sales, and inventory movement; conduct warehouse safety inspections and monitor compliance with established warehouse safety standards; monitor forklifts and warehouse equipment to ensure safe operation and schedule maintenance or repairs as needed. Coordinate warehouse organization, housekeeping, recycling activities, and inventory staging; assist the Asset Manager by reviewing inventory designated for recycling prior to final disposition. Post surplus auctions within the defined departmental transfer period. Research and resolve inventory discrepancies involving asset identification, warehouse locations, tagging accuracy, and inventory records. Verify filing cabinets, desks, safes, and similar storage containers are inspected to ensure no confidential or restricted information remains prior to sale, transfer, donation, or disposal.
• Transportation Operations - operate University box trucks, forklifts, trailers, commercial rental vehicles, golf carts, and other vehicles. Coordinate transportation operations supporting campus pickups and deliveries. Perform vehicle inspections to ensure vehicles remain operational, secure, clean, and compliant with University policies. Recommend preventive maintenance and repairs. Monitor compliance with transportation safety procedures including vehicle security, overnight parking requirements, and accountability.
• Cross-Functional Warehouse Support - Support other Surplus Warehouse functions as operational needs require, which may include sales floor support, auction preparation, customer pickup coordination, IT asset intake or repair workflow support, recycling activities, inventory research, and special projects. Assist with cross-trained warehouse activities to maintain continuity of operations during peak workload periods, staffing gaps, special projects, or changes in business priorities. Coordinate with warehouse staff, sales staff, auction support, IT repair personnel, and management to ensure property is processed, staged, transferred, sold, recycled, or disposed of in accordance with operational requirement.

$22.12/hour to $24.00/hour

Required Qualifications

High school diploma or equivalent and four years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Valid State of Florida Driver License

Preferred

The individual is preferred to be knowledgeable and experienced in warehouse operations, safety standards and inventory control procedures. Possess strong organizational, communication and problem-solving skills. Forklift certified with experience in operating commercial vehicles. Completed OSHA safety training. Experience using inventory management software and barcode scanning systems. Experience supervising warehouse operations within a higher education or government environment. Ability to organize and coordinate work activities. Ability to prioritize multiple assignments while maintaining accuracy. Ability to establish and maintain effective working relationships with employees, departments, vendors, and customers.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Advertised: 28 Oct 2026 Eastern Daylight Time
Applications close: 11 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

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