Asset Manager I

Biddeford Housing Authority; Augusta (ME); Hybrid; USD 44,132 - 48,102; Full time

Benefits offered by this job

Health, dental and vision benefits

Employer retirement plan with match

Paid holidays and paid time off

Job summary

Biddeford Housing Authority is seeking an Asset Manager I to assist with regulatory oversight of standardized projects within MaineHousing’s multi-family portfolio and PBCA contracts with HUD.

The role requires familiarity with federal/state regulations, strong project management, and collaboration with Asset Manager II/III, owners and management companies. A hybrid schedule may be considered after six months.

Qualifications

• Education and two years of related work experience preferred.
• Experience interpreting regulatory guidelines and legal documents.
• Housing industry experience is highly desired.
• COS and Fair Housing training encouraged, within first year.
• Competency with multiple department databases required

Responsibilities

• Review projects for compliance with federal, state and agency requirements.
• Monitor regulatory exposure and identify risks affecting finances.
• Perform tasks under the PBCA contract administration with HUD.
• Maintain knowledge of program regulations and HUD guidelines.
• Respond to inquiries from residents, owners, managers and agencies

Skills

Regulatory compliance

Multifamily real estate

Project coordination

Communication skills

Regulatory documents

Education

Associate degree or equivalent

Tools

ProLink

HDS

HUD Secure Systems

Job description

Job Type

Full-time

Primary Purpose of Position:

The Asset Manager I assists with the oversight of regulatory administration of some of the more standardized projects within MaineHousing’s multi-family portfolio as well as properties under the PBCA contract held with Housing and Urban Development (HUD). The position is responsible for working with Asset Manager II’s and Asset Manager III’s, owners and management companies throughout Maine as well as federal regulatory agencies providing funding and contract work.

Education and Experience:

Education and two years of relevant work experience or a combination of education and training preferred. Experience with comprehending and interpreting legal documents and regulatory guidelines, and experience with the affordable housing industry highly desired.

Certifications And Licenses

• Certified Occupancy Specialist Training (COS)*
• Fair Housing Training
• Develop competency with multiple department databases: Prolink, HDS, HUD Secure Systems
• Training and certifications to be obtained within the first year of employment or as the courses become available

Core Functions

• Review projects for compliance to federal, state and agency regulatory requirements and proactively monitor to anticipate developing issues and risks that could impact MaineHousing’s financial exposure in the investments
• Perform essential key tasks required under the Performance Based Contract Administration (PBCA) held with HUD
• Maintain working knowledge of various federal and state program regulations applicable to the portfolio including Bond regulations, Code of Federal Regulations, HUD Handbook 4350.3, Sec 8 Contract Renewal Guide, Special Claims, Fair Housing Laws and Section 504 Requirements as well as any new programs coming online
• Respond to resident, owners, managers, and other external inquiries and issues through telephone, written, and electronic mediums
• Provide support to the Asset Manager II and III’s in processing ownership transfers that include a subsequent loan component.

Requirements

Other duties as assigned

Skills And Knowledge

• Experience working with multifamily real estate
• Ability to understand and interpret regulatory documents and State and Federal statutes and regulations
• Experience working with multifamily real estate
• Ability to understand and interpret regulatory documents and State and Federal statutes and regulations
• Strong project management, time management, and organizational skills
• Strong PC skills using various software including Microsoft 365 (especially Word and Excel), ShareFile/SharePoint, Windows, internet browsers
• Ability to establish and maintain good working relationships with business partners
• Excellent communication skills – speaking, writing, and listening via phone, email, and in-person meetings
• Ability to communicate effectively in front of groups
• Ability to take initiative, work independently, and use creativity and analytical skills to resolve complex issues among multiple parties

Working Conditions

Fast paced environment with multiple priorities, interruptions & deadlines. MaineHousing office hours are Monday – Friday from 8:00am to 5:00pm. A hybrid schedule may be considered, if appropriate, after 6 months employment.

Reports to: Portfolio Manager
Supervises: No one

The starting hourly rate for this position is $22.1716 (annual $46,117), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

• Position will remain open until a suitable candidate is found**

Salary Description

46,117