Asset Management Specialist

SchoolsFirst Federal Credit Union; California (MO); On-site; USD 46,000 - 69,000; Full time

Job summary

SchoolsFirst Federal Credit Union is seeking an Asset Management Specialist to optimize the asset lifecycle for IT hardware and software across the enterprise. You will collaborate with multiple divisions to establish asset tracking procedures and oversee quality control from procurement to disposal.

The role requires applying ITAM principles, data manipulation skills, and experience with ServiceNow and Coupa to manage assets efficiently while reducing costs and ensuring compliance.

Qualifications

• High School Diploma or GED required.
• Bachelor's Degree in a related field or equivalent years of experience required.
• 1-3 years of prior relevant experience required.
• ITAM (IT Asset Management) certification or equivalent work experience preferred.

Responsibilities

• Administer and improve the automation of the asset life cycle for IT hardware and software and other assets.
• Collaborate with divisions to develop procedures for tracking enterprise assets and oversee quality control.
• Support asset management life cycle from procurement to disposal.
• Manage acquisition, deployment, utilization, tracking, security, and disposition of IT and Enterprise assets.
• Develop, document, and manage IT asset and licensing management processes.
• Research and assist with implementation of asset management tools and processes.
• Monitor and coordinate maintenance of assets with business owners, including new purchases and retirements.
• Perform audits to identify data issues, end-of-life items, and usage anomalies.
• Reconcile asset records when discrepancies are found.
• Assist in developing asset standards and growing the Enterprise Asset Management Program.
• Assist with integration of asset management service into a mature business function.
• Coordinate with departments to ensure hardware/software compliancy.
• Develop procedures for tracking assets and end-of-life disposition.
• Assist technical teams with data integrity of asset management systems.
• Maintain the ServiceNow standard catalog.
• Minimize costs through standardization and tracking.
• Periodically evaluate processes and drive continuous improvement.

Skills

Data manipulation (SQL)

MS Excel

MS Access

MS Office suite

IT asset management principles

ServiceNow

Coupa

Analytical skills

Data integrity

Report writing

Education

High School Diploma or GED

Bachelor's Degree or equivalent years of experience

IT Asset Management certification

Tools

ServiceNow

Coupa

Job description

Asset Management Specialist

Pay Range: $33.51 - $50.27

Scheduled Weekly Hours: 40

What You’ll Be Doing

• Responsible for administering and continuously improving the automation of the entire asset life cycle for IT hardware and software, as well as the rest of the enterprise assets.
• Collaborate with multiple divisions to develop and implement procedures for tracking all enterprise assets and oversee quality control throughout the asset life cycle.
• Supports the asset management life cycle for tracking and accounting for all assets from procurement to disposal.
• Manages acquisition, deployment, utilization, tracking, security, and final disposition of IT and Enterprise assets.
• Responsible for developing, documenting, and managing IT business processes associated with hardware and software asset & licensing management.
• Responsible for research, recommendation of and assistance with the implementation of asset management tools and processes.
• Monitors, reports and coordinates the maintenance of company assets with business owners, including new purchases and retirement of assets.
• Performs audits through data collection and analysis for software and hardware to identify incorrect data entries, end of life, inactive software and hardware usage and inactive users.
• Reconciliation of asset records when discrepancies are discovered in the database through the audit process or independently discovered.
• Assists in the development of asset standards involving the identification, classification, and control of assets.
• Assists with the improvement, integration, and execution of the IT asset management service into a fully mature business integrated function.
• Coordinates with other departments as needed to ensure compliancy for hardware and software assets, organization wide.
• Develops and implements procedures for tracking assets to oversee quality control throughout their lifecycles, including the disposition of assets at end of life.
• Assists technical teams with updating and maintaining the data integrity of the software and hardware asset management systems.
• Maintains the standard service catalog in ServiceNow.
• Minimizes organizational cost through product standardization and tracking.
• Periodically evaluates process and program effectiveness and takes action to maintain continuous improvement.

Qualifications

• High School Diploma or GED required
• Bachelor's Degree in a related field or equivalent years of experience required
• 1-3 years of prior relevant experience required
• ITAM (IT Asset Management) certification or equivalent work experience preferred

Knowledge, Skills, and Abilities

• Advanced knowledge in data manipulation skills (e.g., MS SQL) and manipulating data (Excel, Access etc.).
• Proficient in MS Office (Outlook/Word/Excel/PowerPoint).
• Strong working knowledge of IT asset management principles and concepts applicable to software, hardware, and inventory administration
• Knowledge of the following systems preferred: ServiceNow, Coupa
• Ability to exhibit flexibility and adaptability while collaborating across multiple divisions
• Possess excellent data gathering, analytical and problem-solving skills
• Ability to produce reports and respond to requests from management
• Subject matter expert and support the growth of the Enterprise Asset Management Program SchoolsFirst FCU

Additional Job Functions

Performs other duties as assigned

Complies with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties.

SchoolsFirst FCU is committed to Diverse, Equitable, and Inclusive Hiring

SchoolsFirst Federal Credit Union is dedicated to building and growing a diverse, inclusive, and authentic Dream Team, so if you’re excited about a position or wanting to make a career change but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Many skills are transferrable and you may be just the right candidate for the position, or for other roles we are working on.

SchoolsFirst FCU is an equal opportunity employer and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, political affiliation, or genetic information.

This organization participates in E-Verify.

We're passionate about living our mission of providing Members with World-Class Personal Service and financial security. There's a reason we love coming to work every day. We have the privilege of serving those who build the future: school employees, and the families who make their work possible. Our success is built on our relationships with each other, our Members and the community. We value teamwork and face-to-face interactions and believe we’re at our best when we’re collaborating in-person. We also know the flexibility to work remotely benefits the wellbeing of our team.

100% on-site, 0% remote. Including those serving Members in-person at our branches. Three days a week in the office and up to two days remote.

Hybrid teams coordinate on-site days to collaborate in-person. Up to 100% remote. Select individual contributor roles may be given the option to work fully remote.

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