Asset Management Coordinator

City of Amarillo; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

City of Amarillo seeks an Asset Management Coordinator to improve asset data accuracy across Enterprise Asset Management (OpenGov-Cartegraph) and GIS platforms. You will collaborate with field staff to ensure data integrity for capital planning and regulatory compliance.

The role emphasizes data standards, audits, and cross-functional coordination to enable reliable decision making through dashboards and reports.

Qualifications

• Candidates should have 2–5 years in asset management, GIS coordination, or data analysis.
• Bachelor's degree in a related field is preferred.
• Experience with GIS platforms and asset management systems is desirable.
• Willingness to obtain asset management certification and EAM credentials may be required.

Responsibilities

• Develop and maintain asset data standards within the EAM system OpenGov-Cartegraph.
• Perform audits to identify gaps, inconsistencies, and errors in asset data.
• Coordinate with GIS staff to align spatial and asset data across platforms.
• Support dashboards, reports, and analytics for operations and leadership.
• Provide field validation and data collection guidance to ensure accuracy.

Skills

Data analysis

Attention to detail

Cross-functional collaboration

Excel proficiency

Education

Bachelor's degree in Business Administration / Data Management

Tools

ArcGIS Pro

OpenGov-Cartegraph

Job description

SUMMARY

The City of Amarillo is seeking a detail oriented, proactive, and collaborative professional to serve as Asset Management Coordinator. This position is responsible for improving the accuracy, consistency, and usability of asset data across systems to support operational efficiency, regulatory compliance, and long-term capital planning. This role works closely with field staff, asset management, and GIS personnel to ensure asset information is accurate, aligned, and actionable. The ideal candidate values data integrity enjoys problem solving and can effectively bridge the gap between field operations and enterprise systems. This position plays a critical role in advancing the utility's asset management program by ensuring data can be trusted to support decision making.

ESSENTIAL RESPONSIBILITIES

• Asset Data Management and Integrity Develop and maintain data standards for asset records within the Enterprise Asset Management (EAM) system OpenGov-Cartegraph.
• Perform routine audits of asset data to identify gaps, inconsistencies, and errors.
• Lead efforts to improve data completeness, accuracy, and structure across all utility assets.
• Support development of POF, COF, condition assessment, risk, and lifecycle data frameworks.

System Coordination

• Coordinate with GIS staff to identify and resolve discrepancies between GIS and Enterprise Asset Management system.
• Support alignment of spatial and asset data to ensure consistency across platforms.
• Assist in validating asset location and attribute data used within GIS.
• Help Develop workflows that maintain ongoing alignment between systems.

Field Validation and Operational Support

• Conduct field verification of assets, locations, and attributes as needed.
• Work with field crews to validate data and improve data collection practices.
• Support implementation of asset identification strategies.
• Provide hands-on support to ensure accurate data capture in the field.

Reporting and Decision Support

• Supports development of dashboards, reports, and analytics for operations and leadership.
• Ensures data used for reporting is accurate, consistent, and reliable.
• Assist in development of capital planning and prioritization tools.
• Improve visibility into asset performance and operational needs.

Training and Process Improvement

• Provide training to field and administrative staff on data entry standards and best practices.
• Develop documentation and standard operating procedures for asset data management.
• Identify opportunities to streamline workflows and improve system usage.
• Support continues improvement of asset management practices.

MINIMUM REQUIREMENTS

• Requires 2-5 years of experience in asset management, GIS coordination, data analysis, or related field.
• Bachelor's degree in Business Administration, Data Management, or related field preferred.
• Experience working with GIS platforms (ArcGIS Pro preferred).
• Experience with asset management systems (OpenGov-Cartegraph preferred but not required.)
• Valid Texas drivers license.
• Willingness to obtain asset management certification and EAM Administrator credential.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong attention to detail and commitment to data accuracy.
• Ability to work across cross functional departments, influencing personnel that are not direct reports.
• Understanding of infrastructure systems (water/wastewater preferred).
• Effective communication and training ability.
• Strong Excel and data analysis skills.
• Problem solving mindset with ability to improve processes.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also walk, stand, sit, hear, finger, feel, handle, grasp, reach, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs. Must be able to work in an office setting where observation and workplace safety are considered priority.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.