Asset Management Coordinator

VCDC; Richmond (VA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous paid time off

Tuition reimbursement

Job summary

A nonprofit community development organization in Richmond, VA, is seeking an Asset Management Coordinator to support the Asset Management Team. This role requires managing reports, coordinating activities, and maintaining data systems. Ideal candidates will have strong organizational skills, experience with financial transactions, and proficiency in Microsoft Office. The position is full-time with a salary range of $45,000-$55,000 and offers a hybrid work environment. Flexible hours and generous benefits are included.

Qualifications

• Two years of experience supporting financial or real estate transactions is preferred.
• Familiarity with Federal Low-Income Housing Tax Credits is desirable.
• Experience with video conferencing platforms and basic technology troubleshooting is a plus.

Responsibilities

• Provide administrative support to the Asset Management Team.
• Monitor and manage information received from property partners.
• Prepare reports and manage schedules for the team.

Skills

Strong organizational skills

Attention to detail

Clear communication

Customer service orientation

Flexibility and adaptability

Education

High school diploma or GED required

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Databases

Job description

VCDC is a nonprofit community development organization based in Richmond, Virginia. We provide capital solutions and strategic partnerships to support affordable housing and community development across Virginia and beyond. Our work includes equity investments backed by Low-Income Housing and Historic Tax Credits, compliance and capacity-building support, and consulting services. Through our affiliates, the Virginia Community Development Fund (VCDF) and Virginia Community Development Advisory Services (VCDAS), we also offer lending and technical assistance for housing, commercial, and economic development projects.

• People – We go the extra mile for those we serve and work with.
• Partnerships – We collaborate with empathy, curiosity, and shared purpose.
• Community – We define success by the housing and economic security we help deliver.
• Equity – We invest in overcoming injustice and advancing opportunity.

The Position

The Asset Management Coordinator will provide crucial administrative support to VCDC’s Asset Management Team, assisting with the management of affordable rental housing communities. Responsibilities include gathering and organizing information from internal and external partners, coordinating team activities, and maintaining data systems. The role involves preparing reports, managing schedules, performing clerical tasks such as filing and document preparation, and supporting special projects like audits and compliance reviews, ensuring smooth operations and effective communication across the team.

Key Responsibilities

Quarterly Reporting Support (50% of position’s time)

• Monitor and manage information received from property partners in support of VCDC’s evaluation of property performance and preparation of quarterly reporting, including, among other duties:
• Prepare and distribute notifications and be actively involved in the quarterly reporting process;
• Send notification to partners regarding industry changes and updates;
• Manage the department email account, highlighting questions or concerns for Asset Managers and saving relevant documents to VCDC shared drive, including general ledgers with supporting documentation, Operating Reserve bank statements, loan statements and related information;
• Track reporting progress, including reporting not yet received from partners, and send additional notifications as needed; and,
• Coordinate updates to VCDC database as needed for new properties, existing properties, and contacts.

Portfolio Management Support (approximately 35%)

• Prepare and send notifications of desk and on-site audits, and physical inspections, including requests for information needed prior to such audits and inspections;
• Support preparation of audit and inspection reports and receipt of responses from property partners, particularly for physical needs requiring correction or compliance matters requiring correction; and,
• Maintain information on property insurance coverage within VCDC’s data system.

General Asset Management Team Support (approximately 15%)

• Manage departmental contact lists including Financial contacts and Property Management contacts;
• Assist the Asset Management team in planning and implementing training events, conferences, and similar activities;
• Coordinate and schedule travel as needed for the team; and,
• Special projects and requests, as needed.

Performance Expectations

The Asset Management Coordinator is expected to support the effective administration and coordination of VCDC’s Asset Management activities. The role requires strong organizational skills, attention to detail, and clear communication with internal team members and external property partners. Success in this position is demonstrated by accurate documentation, timely tracking of reporting and compliance activities, reliable management of information and data systems, and proactive coordination of team processes that support the oversight of VCDC’s housing portfolio.

Qualifications

At VCDC, we recognize that skills and impact come from a variety of paths. If you believe you have the skills and experience to succeed in this role, even if you do not meet every listed qualification, we encourage you to apply.

A successful applicant will:

• Be a confident and detail-oriented team member with strong organizational and coordination skills.
• Demonstrate the ability to manage multiple projects, tasks, and priorities simultaneously.
• Maintain a high degree of accuracy and reliability in documentation, reporting, and data tracking.
• Communicate clearly and collaborate effectively with internal team members and external property partners.
• Bring a customer-service oriented mindset when supporting colleagues and partners.
• Show flexibility, adaptability, and problem-solving ability in a dynamic work environment with shifting priorities.
• Maintain multiple internal and external relationships while supporting the coordination of portfolio management activities.
• Be interested in building a career in housing, community development, or the nonprofit sector.

Ideal candidates will bring many of the following qualifications:

• Education: High school diploma or GED required. Associate’s or Bachelor’s degree preferred.
• Experience:
  • Preferred: Minimum of two years of experience supporting financial or real estate transactions, housing or community development programs, or other complex administrative or programmatic work involving multiple stakeholders.
  • Desirable: Familiarity with Federal Low-Income Housing Tax Credits (LIHTC) or other federal, state, or local housing programs.
• Technical Skills:
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and standard office technology (required).
  • Experience using databases, shared file systems, and document management tools (preferred).
  • Experience with video conferencing platforms and basic technology troubleshooting or support is a plus.

Work Environment & Additional Information

• Location/Primary Base of Operations: Richmond, VA
• Work Arrangement: Hybrid (Remote/In-Person)
• Position Type: Full-Time, Exempt
• Typical Work Schedule: 9:00am-5:00pm, Monday through Friday, though hours may shift occasionally based on business needs.
• Travel: Occasional travel is required across Virginia and adjacent states. A valid driver’s license is preferred.
• Reports To: Director of Asset Management
• Department: Asset Management
• Supervisory Responsibility: No
• Organizational Culture: VCDC fosters a values-driven culture grounded in our mission. Team members are expected to work with purpose and clarity, lead with integrity and inclusion, communicate transparently and collaboratively, and commit to continuous learning and improvement.
• Physical Requirements: The physical demands and requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to: sit, move, communicate (verbally and written), and read, analyze, and calculate various types of data. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the role.

Salary & Benefits

At VCDC, we believe compensation should reflect both the impact of the work and our commitment to organizational values. We use national and local salary surveys, structured pay bands, and internal benchmarking to ensure our pay practices are fair, competitive, and transparent.

• Salary and Pay Band: $45,000-$55,000. This represents the full compensation range for the role at the time of the opening, not necessarily the starting salary.
• Starting Salary: The expected starting salary will be commensurate with experience, skills, and qualifications. Candidates should expect an offer within the lower to mid-range based on relevant experience, with progression of opportunities tied to performance and tenure.
• Bonuses: Performance-based bonuses may be available depending on individual and organizational outcomes.

Our total compensation package includes a range of financial, wellness, and professional benefits:

• Health & Wellness: Medical, dental, and vision insurance with 100% employer-covered options; 24/7 telemedicine; a confidential Employee Assistance Program (EAP) offering mental health and wellness support; and access to a free office gym
• Time Off & Flexibility: Generous paid time off (PTO) and volunteer time off; hybrid work environment; free parking; casual dress; and ergonomic workstations
• Financial Security: Employer-paid life, AD&D, and long-term disability insurance; retirement plan with employer-funded contribution after one year; and tech/cell phone stipend (as applicable)
• Professional Growth: Tuition reimbursement, industry certification support, and a mission-driven, learning-focused culture
• Note: Benefits and compensation details are provided for informational purposes and are subject to change.