Asset Coordinator

Rubicon

Atlanta (GA)

Hybrid

USD 26,000 - 37,000

Full time

6 days ago

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Job summary

Rubicon seeks an Asset Coordinator to manage end-to-end scheduling and installation of compactor and waste equipment. You will coordinate with sales, customers, vendors, and field technicians to ensure timely, safe, and cost-effective installations.

The role requires 3–5+ years in project coordination or logistics within the waste industry, plus proficiency in Salesforce and MS Office. This position supports remote/hybrid work in the USA with up to 25% travel.

Qualifications

3–5+ years of project coordination or logistics experience in the waste industry.
Proficiency in Microsoft Office Suite and CRM/ERP systems (e.g., Salesforce).
Experience working with field service teams and reading site plans and contracts.
Knowledge of permitting processes and safety regulations.

Responsibilities

Coordinate and schedule installations of compactors, balers, and related waste equipment.
Serve as liaison between sales, customers, contractors, and service technicians.
Review contracts and installation requirements for accuracy and feasibility.
Manage project timelines from order approval to installation completion.
Arrange site inspections and confirm site readiness (electrical, pads, space).
Procure permits, equipment, and third-party services (rigging, electrical, hauling).
Track installation status and communicate updates to stakeholders.
Travel and/or onsite work up to 25% annually.
Maintain records in CRM/ERP systems and post-installation follow-ups.

Skills

Project coordination

Logistics management

Vendor coordination

CRM/ERP experience

Education

High school diploma

Bachelor’s degree preferred

Tools

Salesforce

MS Office

Job description

Job Types: Full Time – Non-Exempt

Compensation: Starting at $23/hour (Actual compensation is commensurate with job related knowledge, skills, experience, etc.)

Position Summary

The Asset Coordinator is responsible for managing the end-to-end scheduling, coordination, and execution of compactor and waste equipment installations. Reporting to the Asset Manager, this role serves as the central point of contact between sales, customers, vendors, and field technicians to ensure timely, safe, and cost-effective installations.

Essential Duties & Key Responsibilities

Coordinate and schedule installations of compactors, balers, and related waste equipment.

Serve as the liaison between sales teams, customers, contractors, and service technicians.

Review contracts and installation requirements to ensure accuracy and feasibility.

Manage project timelines from order approval through installation completion.

Arrange site inspections and confirm site readiness (e.g., electrical, concrete pads, space requirements, etc.).

Procure necessary permits, equipment, and third-party services (e.g., rigging, electrical, hauling).

Track and communicate installation status updates to internal and external stakeholders.

Resolve scheduling conflicts and installation issues in a timely manner.

Ensure compliance with safety standards, company policies, and local regulations.

Maintain accurate records in CRM/ERP systems, including installation documentation and customer details.

Coordinate post-installation follow-ups, including customer satisfaction and service handoff.

Ability to travel and/or work onsite up to 25% on an annual basis.

Perform other duties as assigned or apparent.

Job Title: Coordinator, Asset

Location: Remote/Hybrid - USA

Reports to: Manager, Asset

Department Name: Solutions

Supervisory Responsibilities

This job has no supervisory responsibilities.

Experience & Qualifications

High school diploma required.

Bachelor’s degree in a relevant discipline preferred.

3-5+ years of experience in project coordination, logistics, or equipment installation in the waste industry.

Proficiency in Microsoft Office Suite and CRM/ERP systems (e.g., Salesforce).

Proven experience working with field service teams and contractors to read and interpret site plans, contracts, and technical specifications.

Working knowledge of compactor/baler equipment and installation requirements.

Familiarity with permitting processes and safety regulations (e.g., OSHA, local codes).

Strong verbal and written communication skills, with the ability to speak effectively with both employees of the organization and external customers.

Ability to work cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving, and results.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Strong critical thinking skills and the ability to demonstrate active listening to understand customer needs.

A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.

Travel and/or onsite work will be up to 25% on an annual basis.

Physical Demands and Working Environment

While performing the duties of this job in both a home and office setting, the employee is regularly required to work on a computer for extended periods of time.

Frequent use of a computer requires fine motor skills and hand-eye coordination.

Ability to sit for extended periods while working from home, in the office, or a designated workspace.

Ability to perform tasks that require sustained attention and focus.

Occasional lifting of materials up to 25 pounds.

Travel to attend team meetings and company events may be required.

To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.

When working onsite, the employee will collaborate with colleagues in a typical office environment, which may require navigating office spaces, attending in-person meetings, and using shared office equipment.

A quiet, distraction-free workspace is required for maintaining productivity.

Collaboration with team members may occur through both virtual meetings and on-site interactions.

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste. We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendors and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company’s ESG objectives.