Asset Lead

Rubicon; Atlanta (GA); Hybrid; USD 28,930,000 - 39,950,000; Full time

Job summary

Rubicon is seeking an Asset Lead to oversee daily asset coordination, utilization, and maintenance of waste equipment. You will mentor Asset Coordinators and ensure equipment is tracked, deployed, and returned efficiently, partnering with cross-functional teams to maximize utilization and minimize downtime.

The role emphasizes strong communication, problem-solving, and a solid background in asset management and ERP systems, with a preference for candidates who have leadership experience and are

Qualifications

• 3+ years in asset management, fleet management, or related fields.
• High school diploma required; Bachelor's preferred.
• Experience leading or coordinating a team is preferred.
• Strong organizational and problem-solving skills.
• Proficiency with Excel and Office.

Responsibilities

• Oversee asset management: visibility, deployment, relocation, inspection, and retirement planning.
• Coordinate rental operations: deployment and recovery per commitments and schedules.
• Ensure maintenance readiness by coordinating with maintenance teams and vendors.
• Mentor and train Asset Coordinators; promote accountability and continuous improvement.
• Prepare and analyze asset reports to identify trends and cost-saving opportunities.

Skills

Asset management

Mentorship

Communication

Data analysis

Excel

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

ERP systems

Asset management systems

Microsoft Office

Job description

Full Time | Non-Exempt

Compensation: Starting at $25/hour (Actual compensation is commensurate with job related knowledge, skills, experience, etc.)

Position Summary

The Asset Lead is responsible for overseeing the day-to-day coordination, utilization, availability, movement, and maintenance of the company’s waste equipment. Reporting to the Asset Manager, this position supports and mentors Asset Coordinators to ensure equipment is properly tracked, deployed, recovered, maintained, and returned to service in a timely and cost-effective manner.

Job Title:

Asset Lead

Location:

Remote/Hybrid - USA

Reports to:

Manager, Asset

Department Name:

Solutions

Job Type:

Full Time | Non-Exempt

Compensation:

Starting at $25/hour (Actual compensation is commensurate with job related knowledge, skills, experience, etc.)

Position Summary

The Asset Lead is responsible for overseeing the day-to-day coordination, utilization, availability, movement, and maintenance of the company’s waste equipment. Reporting to the Asset Manager, this position supports and mentors Asset Coordinators to ensure equipment is properly tracked, deployed, recovered, maintained, and returned to service in a timely and cost-effective manner. The Asset Lead serves as a key connection point between Asset Management, Operations, Maintenance, Sales, Transportation, and customers to maximize asset utilization, minimize equipment downtime, and ensure a high level of customer service.

Essential Duties & Key Responsibilities

Asset Management

• Collaborate with, support, and mentor Asset Coordinators.
• Maintain accurate visibility of all rental assets, including containers, compactors, roll-offs, balers, and other waste equipment.
• Monitor equipment availability, utilization, location, condition, and status.
• Coordinate asset deployment, relocation, retrieval, inspection, and redeployment.
• Identify underutilized, idle, damaged, or out-of-service equipment and develop plans to return assets to productive use.
• Ensure equipment is properly entered and maintained in asset management and rental systems.
• Assist with planning and equipment allocation based on customer demand and operational requirements.
• Support asset lifecycle management, including repair, refurbishment, replacement, and retirement decisions.

Rental Operations

• Ensure rental equipment is deployed and recovered according to customer commitments and operational schedules.
• Coordinate with Operations and Transportation to resolve delivery, pickup, relocation, and installation issues.
• Track equipment turnaround times and identify opportunities to reduce unnecessary dwell time.
• Ensure equipment is inspected and properly documented before being returned to rental-ready status.
• Escalate equipment shortages, delays, damages, and service issues as appropriate.
• Support Sales and Customer Service by providing accurate equipment availability and deployment information.

Maintenance & Equipment Readiness

• Coordinate with Maintenance teams and vendors to ensure equipment is repaired and returned to service efficiently.
• Monitor equipment awaiting repair, parts, inspection, refurbishment, or disposition.
• Prioritize repairs based on customer demand, equipment value, and operational requirements.
• Identify recurring equipment issues and recommend corrective actions.
• Maintain accurate records of equipment condition and maintenance status.

Team Mentorship

• Support and mentor Asset Coordinators to ensure consistent execution of processes and service levels.
• Provide training on asset tracking, rental processes, systems, and company procedures.
• Promote accountability, teamwork, communication, and continuous improvement.

Reporting & Performance Management

• Monitor key asset performance indicators, including:
• Asset utilization, equipment availability, rental-ready percentage, and asset turnaround time.
• Equipment downtime and repair cycle time.
• Asset recovery rates and lost or unaccounted-for equipment.
• Prepare routine asset reports for management.
• Analyze asset data to identify trends, operational issues, and cost-saving opportunities.
• Recommend process improvements that increase utilization and reduce operating costs.

General Key Duties And Responsibilities

• Ability to travel and/or work onsite up to 10%.
• Performs other duties as assigned or apparent.

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Experience & Qualifications

• 3+ years of experience in asset management, fleet management, equipment rental, waste operations, logistics, or a related field.
• High school diploma or equivalent required.
• Bachelor’s degree preferred; relevant experience may be considered in lieu of formal education.
• Prior experience leading, supervising, or coordinating a team preferred.
• Strong understanding of equipment lifecycle management.
• Experience working with asset management, fleet, rental, or ERP systems.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Strong communication and interpersonal skills, with the ability to interface effectively with stakeholders at all levels of the organization.
• Proficiency with Microsoft Office, particularly Excel.
• Waste industry, roll-off, compactor, container, or heavy-equipment experience strongly preferred.
• Excellent presentation, communication, and facilitation skills.
• Ability to analyze data and create reports on asset performance.
• Strong customer service orientation with the ability to handle inquiries and requests efficiently and professionally.
• Attention to detail and a commitment to process improvement in all aspects of asset management.
• Discretion and trustworthiness in handling sensitive information and supporting high-level strategic initiatives.

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time.
• Frequent use of a computer requires fine motor skills and hand-eye coordination.
• Ability to sit for extended periods while working from home or a designated workspace.
• Ability to perform tasks that require sustained attention and focus.
• Occasional lifting of materials up to 25 pounds.
• Travel to attend team meetings may be required.
• To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.
• A quiet, distraction-free workspace is required for maintaining productivity.
• Collaboration with team members may occur through virtual meetings and communication platforms.

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste. We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendors and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company’s ESG objectives.

• Environment: Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts
• Social: Support Rubicon’s efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon’s commitment to best-in-class governance practices