Asset Accounting Manager

University of Colorado System; Allenspark (CO); Hybrid; USD 90,000 - 114,000; Full time

Benefits offered by this job

Hybrid work modality

Relocation assistance

Job summary

The University of Colorado Boulder is seeking an Asset Accounting Manager to oversee capital asset accounting, tagging, inventory, and related processes. This role ensures compliance with policies and accurate financial reporting for campus assets.

You will train and supervise the Property Accounting Specialist and students as needed, coordinate with campus departments, and drive improvements to asset lifecycle processes in PSAM and related systems.

Qualifications

• Bachelor's degree or equivalent in accounting, business, finance, or asset-related field.
• Five years of accounting experience, including asset management accounting or budgeting.
• Equivalent combination of education and experience may substitute.

Responsibilities

• Execute and manage capital asset processes including purchasing, tagging, and inventory.
• Review and enter a large volume of capital assets into PSAM monthly.
• Manage asset tagging and fabrication tracking with departments; ensure proper accounting.
• Review and approve journal entries for capital equipment per policies.
• Collaborate with Financial Services and campus partners to resolve asset-related questions.

Skills

Advanced Excel

Analytical thinking

Attention to detail

Communication skills

Supervisory experience

Education

Bachelor's degree in Accounting, Business, Finance or asset-related field

Tools

PeopleSoft Asset Management

Job description

Job Summary

The Campus Controller's Office at CU Boulder welcomes applicationsfor an Asset Accounting Manager! The Asset Management Unit existsto assure proper accounting for capital equipment and inventoriesfor the University of Colorado at Boulder (UCB). This unit providesconsulting, training, and mentoring regarding asset management tocampus personnel on the use of the finance systems and the businessprocesses associated therewith, including departmental roles andresponsibilities. They assist campus partners in facilitatingaccounting management and control of fiscal operations andresources.

This position exists to control new acquisition of capitalequipment by campus departments by reviewing and verifyingpurchasing documents; contacting departments; correcting improperaccounting codes; tracking/uploading files; reconciling transactionsto department files and assigning tags and coordinating the taggingof new equipment. The lifecycle of campus capital equipment isultimately managed by this position to ensure correct policies,procedures, accounting, and financial reporting. This position alsotrains and manages the Property Accounting Specialist and students(when needed) in completing periodic capital equipment inventorytasks; including but not limited to: capital equipment tagging,capital equipment inventory cycles from start to finish, data inputinto the PSAM system and statistical sampling and testing ofdepartment completed capital equipment inventories.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The Campus Controller's Office maintains and supports theuniversity's fiscal responsibility through accurate financialaccounting and reporting and in compliance with laws, regulations,policies/procedures and contract requirements for sponsoredprojects. We provide oversight, assistance and training infinancial stewardship for the campus.

What Your Key Responsibilities Will Be

Execution and Management of Capital Asset Process

• Execute and manage the collection of capital equipment byreviewing purchase orders, journal entries and information fromcampus partners.
• Execute and manage the entry of a large volume of capitalassets into PSAM each month.
• Manage the new and replacement of capital equipment tags forcampus partners within the current and new process.
• Execute and manage the Gift-in-kind process.
• Manage the reconciliation of capital accounts.
• Review of non-capital expense accounts to ensure properaccounting assignment.

Manage, Research and Attend to Campus Requests

• Review and approve Journal Entries for account code 810XXX onsponsored research speedtypes for allowability. Check to ensureJournal Entries are necessary and allowable under capital equipmentguidelines and policies. Research Financial Services (RFS) and RFSCloseout route these JE’s journal entries to this position forapproval within PeopleSoft.
• Monitor and address all capital equipment related emails in theproperty email inbox with a focus on training, collaboration,responsiveness, issue resolution and customer service to our campuspartners.

Capital Equipment Fabrication Tracking and Recording

• Work with departments to set up new capital equipmentfabrications and make additions to fabrications. Create fabricationtag numbers and review and approve new fabrication speedtypes.
• Monitor expenses that are charged to the fabrication expenseaccount code. When a fabrication is complete, work with thedepartment to make sure the expenses are complete, accurate in thecorrect account code.
• Review, reconcile, and approve fabrication costs then enter thefabrication into PSAM and create the necessary Journal Entry.
• Work with RFS on any capital equipment issues or questions thatthey may have. Work with the RFS Closeout group in the Closeoutprocess of awards to ensure that Fabrications are completed beforethe award is closed out and all capital related expenses arecomplete and accurate before the final report is sent to the sponsorand the speedtypes are closed.

Campus Training, Website Maintenance and Policy Updates

• Responsible for co-planning an annual capital equipment andfabrication training for departmental staff, one-on-one training asneeded, attending the Office of Contracts and Grants (OCG) andProperty Services Training as a resource and working with the CCOTrainers as needed.
• Works closely with the CCO Leadership to update equipmentrelated policies and procedures, including the Capital EquipmentProperty Accounting Office (PAO) standard operations manual. Thereare several equipment related forms that require periodicmaintenance, updating and approval. There is a dedicated PAOwebsite that this role is the primary contact.

Train, Supervise and Manage the Property Accounting Specialistand Students

• Trains and manages the Property Accounting Specialist andStudents (when needed) in completing periodic equipment inventorytasks; including but not limited to: equipment tagging, equipmentinventory cycles from start to finish, data input into the PSAMsystem and statistical sampling and testing of department completedequipment inventories

Coordination with Property Services and Equipment Disposal

• Works closely with Property Services on the disposal ofequipment. This includes accessing their system and reviewing (ormonitoring) the reviewing of campus items being disposed throughProperty Services to ensure the completeness and accuracy ofdisposed equipment, that will then be disposed of in PSAM. Continueto coordinate with Property Services to find the most efficient wayfor campus partners to dispose and transfer their equipment.

Special Projects

• This position will be required to assist with short-term andlong-term special projects as they are identified and deemednecessary by CCO Leadership. The focus of these projects are toenhance and modernize the capital equipment systems, processes andpolicies of campus.

What You Should Know

Hybrid work modality offered.

What We Can Offer

The salary range for this position is $90,000 - $114,000 annually.Relocation may be offered within departmental guidelines.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America’s BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be balanced. Be positive. Be Boulder.

What We Require

• Bachelor's degree in Accounting, Business, Finance or assetrelated field.
• Five years of accounting experience, including asset managementaccounting or budgeting experience with strong Excel skills andprevious supervisory experience.
• Equivalent combination of education and experience maysubstitute.

What You Will Need

• Thorough knowledge of advanced accounting concepts, principlesand practices, rules and regulations, GASB, GAAP, NACUBO accountingprinciples and guidelines.
• Ability to manage advanced cost accounting analyses andevaluations independently.
• Advanced skills in Microsoft Excel. This must include advancedspreadsheet/database skills, including use of data warehouse andmanipulation of large data sets.
• This position must be able to establish rapport and become acredible source of information and guidance for campuspartners.
• Proven ability to develop solutions to a variety of problems ofmoderate scope and complexity using existing policies and practicesas a guide.
• Attention to detail and the ability to recognize unusualsituations, question them and provide alternative solutions.
• Ability to prioritize and use sound judgment to meet deadlinesand work independently.
• Analytical thinking and the ability to recognize and questionunusual situations.
• Ability to learn and use new software systems.
• Excellent interpersonal and communication skills and theability to collaborate with varying levels of authority andcross-functional teams.

What We Would Like You to Have

• Bachelor's degree in Accounting.
• Three to five years capital asset management.
• Experience with Peoplesoft Asset Management system or relatedasset management software.

Please apply by October 5, 2026 for consideration.