ASSESSMENT AND NAEP, PROGRAM PROJECT SPECIALIST 2

Arizona State Government; Phoenix (AZ); Hybrid; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid holidays

Job summary

The Arizona Department of Education is seeking an Assessment and NAEP, Program Project Specialist 2 to provide comprehensive administrative support to the Deputy Associate Superintendent of Assessments and to assist with accountability functions. The role includes managing executive schedules, preparing reports, and coordinating budgets, procurement, and events.

The position requires strong organizational skills, experience in finance operations, and the ability to work in a hybrid environment

Qualifications

• Two years minimum supporting data and finance operations.
• Experience with state procurement system.
• Administrative experience required.

Responsibilities

• Provide comprehensive administrative support to the Deputy Associate Superintendent of Assessments, including coordinating executive schedules and communications.
• Prepare meetings, presentations, and travel arrangements; assist in policy and procedure implementation.
• Coordinate work/project timelines and data reports within the division.
• Support budget management, procurement, and yearly budget reporting; handle confidential information.
• Assist in maintaining budgets, financial controls, and procurement items; implement fiscal procedures.
• Coordinate inter-team activities and agency-wide events; manage records retention.

Education

Post secondary education in accounting, finance, or organizational management

Tools

Procurement portal

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

ASSESSMENT AND NAEP, PROGRAM PROJECT SPECIALIST 2

Job Location:

Assessment and NAEP Section

Phoenix Location

Posting Details:

Salary: $50,000 - $54,000

Grade: 19

Closing Date: 09/02/2026

Job Summary:

• This position will support the Deputy Associate Superintendent of Assessments and has the added responsibility of supporting the Division's administrative functions (budgets, web, procurement, data files).
• This position will also assist the Deputy Associate Superintendent of Accountability to maintain sound fiscal operations and implement best practices procedures:
• Developing and maintaining a system of budget controls;
• Assisting in the maintenance of projects, special accounts, and conferences;
• Coordinating meetings and travel logistics;
• Assigning priorities and deadlines;
• Coordinating activities within procurement systems;
• Acting as liaison between the budget department and Deputy Associate Superintendents;
• Handling confidential information;
• Maintaining, updating and submitting budget amendments and other procurement items;
• Preparing reports for various stakeholders; and
• Developing and implementing budget and accounting procedures
• Rare in-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Provide comprehensive, professional administrative support to the Deputy Associate Superintendent of Assessments to including:
• Coordination and management of an executive schedule;
• Support with articulate, professional communication to both internal and external stakeholders;
• Preparation for meetings, presentations, and travel;
• Implementation of ADE policy and procedures; and
• Coordination of work/project timelines developed in each section within the division; coordination of data reports
• Provide support to all assessments staff that including phone protocols, managing outlook for leadership staff, setting up professional development registration, record retention, ordering supplies, procurement procedures, yearly budget reporting, coordination of administrative support for agency wide events, procedures for new staff set-up
• Provide ongoing essential, cohesive administrative and organizational support to the multiple federal and state grants along with federal and state laws managed within the assessments team
• Work with the division's Deputy Associate Superintendents or their designees to coordinate office moves, storage organization, and additional procedures that require a uniform system for the team
• Assist in the coordination and implementation of inter-agency activities that involve the assessments team

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Fiscal management and budget preparation
• Standard accounting principles and procurement
• Arizona State statutes and federal regulations relating to budgets and funding
• A minimum of two years supporting data and finance operations
• Applicants must have administrative experience

Skills in:

• Verbal and written communication
• Decision-making
• Problem-solving
• Organizational skills, including planning and prioritizing in the context of special projects, accounts, and conferences
• Conducting research
• Analyzing data
• Using data to make programmatic and fiscal decisions
• Using a procurement portal
• Intermediate skills in using Microsoft Word, Excel, and Outlook

Ability to:

• Identify a goal, create plans to achieve the goal, and ensure appropriate time and effort are allocated to complete the project
• Multi-task
• Work as a member of a team
• Develop reports and written procedures
• Provide attention to detail
• Provide high-quality customer service

Selective Preference(s):

Preference will be given to those applicants with:

• Post secondary education in accounting, finance, or organizational management
• Experience with State of Arizona procurement system
• Experience at the federal, state, or local educational agency level

Pre-Employment Requirements:

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone] or emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.