Assembly Label Coordinator

hand2mind; Vernon Hills (IL); On-site; USD 34,440 - 35,817; Full time

Benefits offered by this job

Profit sharing bonus potential

401k matching

Variety of other benefits

Job summary

A family-owned educational products company located in Vernon Hills is looking for an Assembly Label Coordinator. This role involves creating and managing labels and print files, ensuring accuracy and efficiency for assembly operations. Proficiency in software such as D365 F&O and Adobe InDesign is essential, along with strong communication skills. Candidates should be organized, detail-oriented, and able to work independently. Compensation ranges from $25.00 to $26.00 per hour, with additional benefits available.

Qualifications

• Experience with D365 F&O, InDesign, Adobe/Illustrator, MS Word & Excel.
• Strong ability to follow instructions and communicate clearly in English.
• Highly self-motivated, organized, accountable, and detail-oriented.

Responsibilities

• Support Specialty and School customer groups by creating and managing all labels.
• Ensure customer-supplied files are transformed into production-ready formats.
• Own the label creation program and drive standardization.

Skills

Label creation

Adobe InDesign

D365 F&O

MS Word

MS Excel

Bilingual in Spanish

Education

Degree or equivalent experience in assembly labeling

Job description

About Hand2mind
For more than 60 years, hand2mind has inspired learning through play by creating hands‑on, classroom‑tested materials that help children learn by doing. We’re a growing, family‑owned company recognized as a Chicago Tribune Top Workplace and trusted by teachers and families alike. We create a wide range of educational products—classroom tools like Hands‑on Standards®, consumer products for NumberBlocks®, and innovative items like our new BubblePlush™ Yoga Balls. If you’re curious, collaborative, and a kid at heart, you’ll feel right at home here. Join us in shaping the future of learning with our award‑winning team!

Team & Position Description

The Assembly Label Coordinator supports both Specialty and School customer groups by creating, managing, and improving all labels and print files required for efficient assembly operations. This role ensures customer‑supplied files are transformed into accurate, production‑ready formats and that all labels and shop documents are delivered on time to keep assembly lines running smoothly. Working closely with Assembly Leads and cross‑functional teams, the Coordinator maintains strong communication and rapid issue resolution across workflows. A key part of this role is owning and advancing our label creation program, using expertise in Adobe, InDesign, Label Matrix/Bartender, and D365 to drive standardization, quality improvements, and operational innovation. The Coordinator also serves as backup to the Assembly Coordinator to support continuity of documentation and material accuracy.

What We're Looking For (Key Performance Objectives)

Within 30 Days

• Learn all existing label formats, naming conventions, print workflows, file‑handling standards, and shop documentation processes while achieving 100% accuracy in handling customer‑supplied files.
• Become proficient in creative and label‑creation software (InDesign, Adobe, Illustrator, Label Matrix/Bartender) used to prepare and modify print‑ready files.

Within 60 Days

• Independently produce accurate, production‑ready labels and shop documents with zero delays to assembly lines, while maintaining label printers and printing equipment.

Within 90 Days

• Fully own the label creation program by documenting workflows, identifying recurring issues, and proposing improvements to templates, software configurations, or automation opportunities.
• Lead troubleshooting for BOM and material discrepancies, implementing preventative improvements to reduce downtime and recurring issues.

Within 6 Months

• Deliver a process improvement plan outlining innovations to the label creation workflow, including standardized templates, improved settings, automated steps, or streamlined file‑prep processes.

Within 12 Months

• Create a sustainable library of SOPs, templates, and troubleshooting guides that strengthens operational reliability and supports rapid training of future team members.

Requirements/Ideal Qualifications

• Experience with D365 F&O, InDesign, Adobe/Illustrator, MS Word & Excel.
• Degree or equivalent experience in assembly labeling.
• Strong ability to follow instructions and communicate clearly in English (written and verbal).
• Able to work independently and collaboratively.
• Flexible availability including weekends/overtime as needed.
• Highly self‑motivated, organized, accountable, and detail‑oriented.
• Bilingual in Spanish is a plus but not required.

Physical Demands

• Standing/walking up to 30% of the time
• Sitting up to 70% of the time
• Ability to lift to 40lbs.

We are a drug‑free workplace and an EEO employer.

Compensation Range: $25.00 - $26.00 per hour – Actual compensation may vary due to other factors such as years of experience, skill set and location. Total compensation includes profit sharing bonus potential, 401k matching, and a variety of other benefits (details can be found here ).

#hand2mind