Aspire PMO Coordinator

Integrated Resources, Inc ( IRI ); Indianapolis (IN); On-site; USD 55,000 - 90,000; Full time

Job summary

Integrated Resources, Inc. (IRI) supports a global client in a major PMO deployment program, delivering harmonized processes with SAP S/4HANA at the core.

The PMO Coordinator will ensure delivery artifacts, governance, and toolkit adoption across the deployment wave, collaborating with Wave Leads and functional leaders. The role requires strong English communication, proven project coordination experience, and the ability to manage milestones across international time zones while maintaining

Qualifications

• 5+ years’ experience as a project coordinator.
• Excellent written and spoken English communication skills.
• Ability to work across multiple international time zones.
• Proven track record in maintaining official project documentation and reporting.

Responsibilities

• Provides guidance and operationalizes PMO deployment activities across the delivery organization.
• Supports governance, risk, and status reporting for the deployment wave.
• Maintains project documentation and templates to ensure milestones are linked to the critical path.
• Coordinates activities to help teams meet milestones and deliverables.
• Supports Change Control processes and collaboration with Wave Leads and PMO Leads.
• Keeps stakeholders updated with accurate status reports and progress.

Skills

Project coordination

Communication

English fluency

Teamwork/leadership

Time-zone coordination

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Trello

Airtable

Jira

Job description

*****is a client-wide business transformation program that aims to deliver best-in-suite, user-centric digital solutions for client that will help manage our company as efficiently as possible. At the center of ****is the One client’s Enterprise, the future of our current enterprise landscape. ****is co-creating one harmonized process house across the client’s enterprise, with SAP S/4HANA at its core - a technology that will replace client’s existing and soon outdated SAP local and regional systems. By following a template approach within SAP, available to all client entities around the globe, our core business processes will become more integrated, simplified, harmonized, and scalable.

• Main Function: The purpose of the PMO Coordinator role is to ensure that all PMO aspects of the *****Deployment are considered, understood, and followed. The PMO Coordinator is responsible for ensuring that the PMO deployment toolkit is adopted and all deliverables are completed. This role is in close contact with the global *****Diagnostics PMO wave Lead and is a local deployment team member. The PMO Coordinator supports the local/site deployment lead, the local functional leaders, and the affected employees in all aspects of Project Management for ******in managing and is accountable for owning the program management methodology and planning for the successful go-live of this deployment wave.
• Tasks & ResponsibilitiesProvides guidance, operationalizes and monitors the execution of work, constantly connecting our delivery organization.
• Supports the Wave 5a and 5b PMO in the execution of ASPIRE PMO Methodologies and Governance.
• Supports the Backlog Mgmt process and tools.
• Supports the deployment of PMO activities in close collaboration with the Wave 5a and Wave 5b Wave and PMO Lead.
• Works closely with the Wave Lead and PMO Wave Led to drive all key PMO activities associated with the project.
• Incorporates and enhances functional/project specifics to ensure milestones are properly linked to overall milestones (critical path)
• Works closely with the PMO Wave Lead in ensuring best practices in project management are applied throughout the project lifecycle
• Coordinates activities in order for the project and functional teams to meet established milestones.
• Supports the Change Control Process for the respective areas of responsibility.
• Ensures any additional templates and documentation management, tools otherwise not provided by the program are in place to support the teams as needed.
• Supports reporting activities and provide accurate status updates and reporting.
• Supports the execution of operational project management for the wave level activities.
• Risk, Issue, Assumptions, Decisions Management and Product support
• Schedule Management
• Support of Status & Progress Reporting
• Project Templates and Documentation Management
• Supports the drive delivery of a all mandatory deliverables in time for the milestones.
• Key ContactsWave Lead, Wave PMO Lead & Wave OCM Lead.
• Who you are (Qualifications):High school diploma required, associate or bachelor’s degree is highly preferred.
• 5+ years’ experience as project coordinator.
• Project Documentation & Coordination:Updating databases and project management tools (e.g Trello, Airtable, Jira).
• Tracking project deliverables and chasing status.
• Maintaining official project documentation.
• Proven track record in the successful management of large project streams.
• Scheduling:Organizing team meetings
• Tracking project milestones.
• Communication:Fluent English language skills, both written and spoken.
• Ability to work across multiple international time zones.
• Excellent written and verbal communication skills.
• Interpersonal Skills:Strong problem-solving skills with the ability to exercise mature judgment.
• Strong interpersonal and communication skills with a demonstrated ability to interact across multiple levels of the organization.
• Demonstrated ability to successfully direct, coordinate, and strategically integrate multiple streams of information and activities
• Demonstrated capabilities in teamwork and leadership.
• Willing to stretch beyond your comfort zone to learn new skills in a rapidly changing environment and have the ability to build and maintain business relationships .
• Nice to HavesFormer client Commercial or Operations experience is preferred.
• Experience in large IT Service Management Projects.
• Experience in a pharmaceutical environment is preferred.