ASC Materials Manager: Inventory & OR Support

MedHQ; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

MedHQ's brand-new Ambulatory Surgery Center in Charlotte, NC is seeking a detail-oriented Materials Manager to ensure the supply chain supports our clinical team with timely purchases, inventory control, and vendor coordination.

You will manage purchasing, receiving and inventory of medical and office supplies, monitor levels, evaluate pricing, and collaborate with the Administrator and Nursing Director to keep ORs stocked and operations efficient.

Qualifications

• High school diploma or GED.
• Minimum of two (2) years of experience in materials management, purchasing, or supply chain within a healthcare setting.
• Strong computer skills with the ability to utilize purchasing, inventory management, spreadsheets, email, and other business software.
• Excellent organizational, communication, and problem-solving skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.

Responsibilities

• Manage purchasing, receiving, and inventory of all medical and office supplies.
• Maintain appropriate inventory levels utilizing just-in-time inventory practices.
• Monitor inventory counts and replenish supplies as needed.
• Evaluate product quality, pricing, and vendor performance.
• Work with vendors and sales representatives to negotiate pricing and resolve supply issues.
• Follow up on backorders and communicate delays or shortages to leadership.
• Review upcoming surgical schedules to anticipate supply and equipment needs.
• Coordinate specialty equipment and supplies to support scheduled procedures.
• Assist with operating room setup and maintain an organized OR environment.
• Track loaned instruments and equipment, ensuring timely return and complete inventory.
• Coordinate equipment and instrument repairs as needed. Maintain an accurate charge capture system for surgical supplies and collaborate with clinical staff on updates.
• Report invoice discrepancies to the Administrator prior to payment and assist with the accounts payable process.
• Utilize inventory management and purchasing software to maintain accurate records.
• Communicate supply concerns and operational issues to the Administrator and Director of Nursing.
• Demonstrate professionalism and provide excellent customer service when interacting with physicians, staff, vendors, patients, and visitors.
• Perform other duties as assigned.

Skills

Materials management

Purchasing

Inventory management

Communication

Problem-solving

Prioritization

Education

High school diploma or GED

Tools

Purchasing software

Inventory management software

MS Office

Job description

MedHQ's brand-new Ambulatory Surgery Center in Charlotte, NC is seeking a detail-oriented Materials Manager to ensure the supply chain supports our clinical team with timely purchases, inventory control, and vendor coordination.

You will manage purchasing, receiving and inventory of medical and office supplies, monitor levels, evaluate pricing, and collaborate with the Administrator and Nursing Director to keep ORs stocked and operations efficient.