Asbury Inn & Suites Night Auditor - Variable Hour

Asbury Theological Seminary Inc; Wilmore (KY); On-site; USD 16,531 - 22,041; Part time

Job summary

Asbury Inn & Suites in Wilmore, KY is seeking a Night Auditor for the night shift (11:00 pm - 7:00 am). This variable-hour position involves reservations, guest services, and conducting the nightly audit to reconcile cash, credit card, and computer reports.

Responsibilities include checking guests in/out, handling shuttle arrangements, answering questions, and providing secure hotel operations. Preference given to current Asbury Seminary students; flexibility for holidays and breaks is required.

Qualifications

• Excellent interpersonal communication skills; able to read, write, speak, and understand English well.
• Strong attention to detail and accuracy in cash handling and reporting.
• Basic math calculations and cash drawer procedures including reconciliation.
• Demonstrate hospitality and professionalism representing ATS to guests.
• Self-motivated with willingness to go above minimum expectations for guest satisfaction.

Responsibilities

• Process the daily night audit and run reports from computer systems.
• Reconcile cash drawer, reports and credit card transactions.
• Handle reservations, check-in/out, and guest communications.
• Assist with shuttle arrangements and hotel operations.
• Attend monthly staff meetings and adhere to policies and dress code.

Skills

Interpersonal communication

Attention to detail

Cash handling / basic math

Hospitality professionalism

Problem solving

Customer service

Self-motivation

Conflict resolution

Valid driver's license

Education

Food Handler's Certification

Tools

innRoad

Job description

Asbury Inn & Suites Night Auditor - Variable Hour

Overview

Position Type

Description

Shifts: Night shift (11:00 pm - 7:00 am), one to two shifts per week during the semester (8-16 hours/week), extra when there are no classes. Must work holidays on a rotational basis.

Please note that preference will be given to current Asbury Seminary students in filling this position.

Position Summary:

Serve as a liaison between Asbury Inn & Suites and our guests in the areas of reservations, hospitality, and shuttle services. Reconcile cash drawer, computer, and credit card machine while performing the daily night audit. This position requires a high level of understanding of the customer service industry. Welcome guests, anticipate guest needs, and administer front desk functions.

Essential Functions:

Process the daily night audit

• Run reports from the computer and credit card machine.
• Reconcile cash drawer, computer reports, and credit card reports.
• Process the daily transmittal (deposit).
• Account for the cash drawer.

Assist with the daily operations of Asbury Inn & Suites:

• Represent Asbury Seminary in welcoming guests, alumni, prospective students, and Seminary officials by creating an atmosphere of hospitality.
• Answer the phone and make, delete, or edit reservations in the computer system. Direct calls as necessary and take messages for guests.
• Perform check-in/check-out procedures: enter data, collect payments, hand out keys, etc.
• Respond to and problem-solve guest concerns that arise during the shift.
• Answer guest questions regarding ATS and the community; provide directions to/from the Seminary and places in the area.
• Handle emergency situations by contacting the appropriate personnel.
• Process airport shuttles to and from Asbury Inn & Suites
• Provide security for Asbury Inn lobbies and hallways.
• Serve as the Seminary switchboard.
• Set up breakfast and restock food and supplies.

Other Responsibilities:

• Attend monthly mandatory staff meetings.
• Work on holidays and Seminary breaks as assigned.
• Become an Asbury Seminary approved driver and operate airport shuttle transportation if necessary.
• Adhere to Asbury Inn policies & dress code.
• Responsible for knowing proper emergency procedures.
• Responsible for knowing area attractions and services.
• Responsible for knowing Asbury Inn & Suites services & amenities.

Qualifications

Knowledge, Skills and Abilities, and Minimum Qualifications:

• Excellent interpersonal communication skills as needed to interact with the public, including the ability to read, write, speak, and understand English well.
• Strong attention to detail.
• Ability to perform basic mathematical calculations and cash drawer procedures to include bank reconciliation and basic bookkeeping procedures.
• Ability to demonstrate a presence of hospitality and professionalism as needed to represent ATS to the general public.
• Ability to be self-motivated and go above and beyond minimum expectations in order to ensure guests experience quality customer service.
• Ability to solve problems and make appropriate decisions/recommendations.
• Ability to maintain strict confidences and comply with policies and the ability to communicate policies with clear boundaries when dealing with the public.
• Skill in operating a computer and the ability to learn a new computer software program (innRoad) with training.
• Valid driver's license and good driving record.
• Have or be able to obtain a Food Handler's Certification.