Arts Operations Coordinator (Hybrid Remote)

Musical America; Webster Groves (MO); Hybrid; USD 47,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Open PTO policy

401k match

Hybrid remote work

Job summary

Opera Theatre of Saint Louis is seeking a highly organized Artistic Assistant to provide administrative, operational, and financial support to the Artistic Department. This role coordinates artistic activities, personnel processes, department operations, artist services, data management, and cross‑department communication.

Working closely with senior staff, you will manage schedules, assist auditions, track expenses, and maintain ArtsVision records.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 2–3 years in arts administration, nonprofit administration, operations support, or project coordination.
• Interest in opera, classical music, or performing arts.
• Proficiency in Microsoft Office Suite; willingness to learn new systems.

Responsibilities

• Provide administrative and operational support for artistic activities, personnel, schedules, and departmental priorities.
• Support payroll and personnel hiring processes, including visa processing for artists.
• Coordinate with internal stakeholders to ensure effective communication and process execution.
• Reconcile, track, and monitor departmental expenses; support budget tracking and invoice processing.
• Maintain ArtsVision records, contract information, templates, and operational data.
• Provide on-site artistic support during performances, rehearsals, auditions, and events.
• Assist auditions, coordinate logistics, agendas, materials, and follow-up communication.

Skills

Organizational skills

Verbal and written communication

Cross-functional collaboration

Proactive problem solving

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Opera Theatre of Saint Louis is seeking a highly organized Artistic Assistant to provide administrative, operational, and financial support to the Artistic Department. This role coordinates artistic activities, personnel processes, department operations, artist services, data management, and cross‑department communication.

Working closely with senior staff, you will manage schedules, assist auditions, track expenses, and maintain ArtsVision records.