Arts Fundraising Operations Coordinator - Part Time

Everyman Theatre; Baltimore (MD); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Complimentary and discounted tickets

Discounts to classes

Job summary

Everyman Theatre in Baltimore is seeking a part-time Philanthropy Operations Coordinator to provide essential administrative and data support for the philanthropy team. The role emphasizes accuracy, process discipline, and donor data integrity for a healthy fundraising operation.

The position reports to the Donor Engagement Manager and offers opportunities to gain foundational experience in arts fundraising while supporting events and donor communications.

Qualifications

• Strong attention to detail and commitment to data accuracy.
• Ability to follow established processes and procedures consistently.
• Comfortable working with databases or CRM systems; willingness to learn PatronManager.
• Proficiency in Microsoft Office 365.
• Excellent organizational skills and ability to meet deadlines.
• Collaborative, dependable, and discreet with sensitive donor and financial information.

Responsibilities

• Process donations accurately and in a timely manner in the CRM (PatronManager).
• Generate and send acknowledgment letters, tax receipts, and pledge invoices.
• Maintain accurate and up-to-date donor records, including active donor lists for season programs and the organization's website.
• Support data entry and record maintenance across the philanthropy database.
• Coordinate logistics for direct mail and digital appeals, including maintaining mailing lists and mail merges.

Skills

Attention to detail

Data accuracy

Process orientation

CRM experience

MS Office 365

Organizational skills

Discretion with confidential info

Tools

PatronManager

Salesforce

CRM software

Microsoft Office 365

Job description

Everyman Theatre in Baltimore is seeking a part-time Philanthropy Operations Coordinator to provide essential administrative and data support for the philanthropy team. The role emphasizes accuracy, process discipline, and donor data integrity for a healthy fundraising operation.

The position reports to the Donor Engagement Manager and offers opportunities to gain foundational experience in arts fundraising while supporting events and donor communications.