Arts and Culture Program Coordinator

City of Frederick; Frederick (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Frederick is seeking a dynamic Arts and Culture Programs Coordinator to support the Office of Arts & Culture in managing public art initiatives, community engagement, and special projects. The role oversees rotating exhibitions, art collection, and outreach, requiring strong organization and collaboration with residents, artists, and stakeholders.

The coordinator will handle logistics, communications, and event planning while contributing to equitable access to arts and cultural

Qualifications

• Experience coordinating programs or projects in arts and culture settings.
• Ability to engage diverse stakeholders including artists and community partners.
• Strong written and verbal communication; detail-oriented and organized.

Responsibilities

• Assist in coordinating and supporting Art in City Hall, public art collection, and film permitting processes.
• Coordinate exhibition logistics, installation, deinstallation, and related schedules.
• Respond to inquiries from artists, residents, and community partners.
• Develop exhibition materials, artist information, signage, and promotional content.
• Maintain program records, inventories, and calendars; manage digital resources.
• Organize exhibition receptions and artist recognition events.
• Represent the Office of Arts & Culture at community events as assigned.
• Collect and organize data to support evaluation and reporting.
• Collaborate with City departments and participate in meetings.

Skills

Organizational skills

Written & verbal communication

Microsoft Office

Team collaboration

Data tracking & reporting

Diversity, equity & inclusion

Education

Associate or bachelor’s degree in arts management/public administration

Public administration background

Tools

Microsoft Excel

Job description

JOB SUMMARY

The City of Frederick is seeking a dynamic arts and culture programs coordinator to support the Office of Arts & Culture's existing and growing programs. The Arts and Culture Program Coordinator supports the City's Office of Arts & Culture by managing public art initiatives, assisting with community engagement efforts, and contributing to special projects that advance the City's cultural, creative, and civic goals. Working closely with the Manager of Arts and Culture, the Coordinator will oversee the City's Art in City Hall rotating exhibitions program and the City's collection, while supporting outreach initiatives, public events, artist engagement, communications, and other strategic projects. This is a highly collaborative role that requires strong organizational skills, an ability to manage multiple tasks, and a passion for contributing to initiatives that promote equitable access to arts and cultural experiences for residents, artists and other stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in coordinating and supporting the implementation of key programs such as Art in City Hall, the City's public art and art collection, and film permitting process.
• Coordinate exhibition and public art installation, deinstallation, maintenance schedules and related logistics.
• Respond to inquiries from artists, residents, and community partners.
• Develop exhibition and collection materials, artist information, signage, and promotional content.
• Maintain program records and calendars, artwork inventories, exhibition documentation, mailing lists and digital resources.
• Coordinate organization of exhibition receptions and artist recognition events.
• Represent the Office of Arts & Culture at community events as assigned.
• Collect and organize program data to support evaluation and reporting.
• Participate in departmental meetings and collaborate with other City departments, as assigned.
• Perform other related duties and special projects as assigned to support the Office of Arts & Culture goals and projects.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION AND/OR EXPERIENCE:

• Any combination of training and experience which demonstrates ability to perform the duties and responsibilities as described; a typical qualifying background would include coursework in arts management, fine arts, art history or public administration
• At least 1-2 years of experience in project coordination, community engagement, or administrative support, ideally in arts and culture sector, public service, or nonprofit sectors.
• Proven ability to build relationships with diverse stakeholders, including artists, nonprofit organizations, policymakers, and other community stakeholders.

REQUIRED SKILLS:

• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and contribute effectively to team efforts.
• Attention to detail and accuracy, especially in tracking and reporting data.
• A commitment to promoting diversity, equity, and inclusion in community programs.

OTHER DESIRABLES:

• Associate or bachelor's degree in arts management, fine arts, public administration or related field.
• Bilingual (any language)?
• Experience in cultural institution or local government.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT/CONDITION:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.