PT- Public Art Program Coordinator

GRPA Leadership; Peachtree City (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

GRPA Leadership in Peachtree City is seeking a dedicated individual to coordinate the City’s public art program. The role involves serving as a liaison with the Public Art Committee, managing project logistics, and assisting with budget development.

The ideal candidate will have a strong background in project coordination, excellent communication skills, and experience in community engagement. Responsibilities include developing work plans, tracking project milestones, and coordinating outreach efforts.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• Two years of experience in program coordination or related fields preferred.

Responsibilities

• Coordinate the City’s public art program.
• Serve as the primary liaison to the Public Art Committee.
• Assist with budget requests and financial updates.

Skills

Project coordination

Community engagement

Budget management

Communication skills

Organizational skills

Education

High school diploma

Associate or bachelor’s degree in arts administration or related field

Job description

Responsibilities

• Coordinate and administer the City’s public art program through the Recreation and Special Events Department.
• Serve as the primary staff liaison to the Public Art Committee or similar advisory body.
• Develop annual work plans, project schedules, meeting calendars, and program goals.
• Track committee action items, assignments, project milestones, and deadlines.
• Coordinate with Recreation staff and other City departments regarding project locations, installation logistics, facility use, park impacts, maintenance, safety, permitting, purchasing, and risk management.
• Prepare reports, staff updates, committee materials, and recommendations as needed.
• Prepare agendas in coordination with Recreation leadership and committee representatives.
• Coordinate meeting notices, agenda packets, meeting materials, room reservations, public access, technology needs, and presentations.
• Attend regular Public Art Committee meetings, including evening meetings as required.
• Prepare or coordinate meeting minutes and records of action.
• Track motions, recommendations, project approvals, and follow‑up items.
• Ensure committee activities remain consistent with City policies, Recreation Department direction, budget requirements, and administrative procedures.
• Assist with development and monitoring of the public art program budget, tracking expenditures, invoices, donations, sponsorships, grants, and other funding sources.
• Coordinate purchasing, vendor payments, procurement documentation, and budget compliance with Recreation leadership and Finance.
• Assist with budget requests, project cost estimates, funding recommendations, and financial updates.
• Research potential grants, sponsorships, donations, or community partnerships.
• Maintain financial records related to assigned public art projects and programs.
• Coordinate approved public art projects, temporary installations, permanent installations, exhibitions, contests, public art events, and related activities.
• Communicate with artists, vendors, contractors, property owners, schools, nonprofits, civic organizations, and City staff.
• Assist with artist selection processes, requests for proposals, project scopes, contracts, schedules, installation plans, and public communications.
• Coordinate project logistics involving City parks, recreation facilities, trails, public spaces, or City‑owned property.
• Track project progress and provide updates to Recreation leadership and the committee.
• Coordinate maintenance records, public art inventory, signage, documentation, and project closeout.
• Develop and support public outreach related to public art.
• Coordinate educational programs, artist talks, workshops, public meetings, surveys, and community engagement activities.
• Draft website content, flyers, newsletters, social media content, public announcements, and other promotional materials, subject to City review.
• Build relationships with artists, residents, schools, civic organizations, nonprofits, businesses, and community partners.
• Promote public participation in public art initiatives and Recreation Department programs.
• Maintain program files, committee records, meeting minutes, project records, contracts, artist information, inventory records, financial documentation, and correspondence.
• Assist with compliance related to public meetings, public records, purchasing, risk management, insurance, and City policies.
• Coordinate with Recreation, Finance, City Clerk, Legal, Risk Management, and other departments as needed.

Knowledge Required

• Knowledge of public art programs, project coordination, committee administration, community engagement, and event planning.
• Knowledge of basic budgeting, purchasing, grant tracking, and financial record‑keeping.
• Knowledge of public outreach methods, marketing, and communication techniques.
• Knowledge of artist selection processes, public art installations, exhibitions, and related project management practices.
• Knowledge of applicable City policies, public meeting requirements, public records requirements, and administrative procedures.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in arts administration, recreation, public administration, communications, nonprofit management, planning, business administration, or a related field preferred.
• Two years of experience in program coordination, public art, recreation programming, event planning, community outreach, administrative support, nonprofit work, local government, or a related field preferred.
• Equivalent education, training, and experience may be considered.

Key Skills

• Ability to coordinate multiple projects simultaneously while meeting deadlines and budget requirements.
• Ability to prepare agendas, meeting minutes, reports, correspondence, presentations, and promotional materials.
• Strong communication skills with artists, vendors, contractors, committee members, City staff, elected officials, and the public.
• Ability to establish and maintain effective working relationships with community organizations, businesses, schools, and stakeholders.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Strong organizational, problem‑solving, customer service, and follow‑up skills.
• Proficiency in standard office software, electronic communication platforms, and record‑keeping systems.

Physical Demands and Work Environment

• Work performed in both office and field environments, including parks, trails, recreation facilities, public spaces, construction sites, event locations, and installation sites.
• Requires sitting, standing, walking, bending, reaching, lifting, and carrying of materials up to 25 pounds.
• May involve attendance at evening meetings, weekend events, outdoor activities, public gatherings, project installations, and community engagement programs.
• Exposure to varying weather conditions while attending outdoor events and project sites.