Community Hubs Project Manager

City of Seattle; Seattle (WA); Hybrid; USD 59,000 - 69,000; Full time

Benefits offered by this job

Hybrid work schedule

Comprehensive benefits

Job summary

The City of Seattle is seeking a Community Hub Project Manager to lead the design and daily coordination of arts-based wellness programs for youth across community centers and teen life centers. You will work with teaching artists, youth organizations, and staff from DEEL and SPR, ensuring culturally relevant programming for diverse Seattle youth.

This Sunset position is funded through the end of 2031 and reports to the Arts Education Manager within the PEG Division of the Office of Arts &

Qualifications

• Four (4) years of full-time professional experience in project management, including experience with arts organizations and public speaking.
• Three (3) years of full-time professional experience in project management, including experience with arts organizations and public speaking AND an Associate's degree in Fine Arts, Arts Administration, or a related field
• Two (2) years of full-time professional experience in project management, including experience with arts organizations and public speaking AND a Bachelor’s degree in Fine Arts, Arts Administration, or a related field

Responsibilities

• Plan and coordinate program delivery with DEEL and SPR staff.
• Develop schedules, communication plans, and project workflows.
• Write and manage contracts with teaching artists and partner organizations.
• Track budgets, process invoices, and ensure spending aligns with program goals.

Skills

Project management

Public speaking

Collaboration

Education

Associate's degree in Fine Arts / Arts Administration

Bachelor’s degree in Fine Arts / Arts Administration

Tools

Excel

Microsoft Word

MS Office

Job description

Posting number: 2026-01059

Department: Office of Arts & Culture

Job classification: Arts Program Specialist

Posting type: Open & Promotional

Categories: Project Management, Arts, Program Management

Summary

The Office of Arts & Culture (OAC) helps make Seattle a creative and welcoming place where everyone can thrive! We work with City partners and community groups to support youth, artists, and cultural organizations.

The Community Hub program brings arts-based wellness activities to community centers and teen life centers across the city. These programs help youth build coping skills, express themselves, connect with caring adults, and access mental-health resources.

The Community Hubs Project Manager leads the design and daily coordination of these arts-based wellness programs. In this role, you will work with teaching artists, youth organizations, and staff from the Department of Education and Early Learning (DEEL) and Seattle Parks and Recreation (SPR). You help ensure each site offers high-quality, culturally relevant programming for diverse Seattle youth. This is a Sunset position that is funded through the end of 2031, and will report to the Arts Education Manager, and is situated within OAC’s Partnerships, Education, and Grants (PEG) Division.

Examples of duties

Top Priorities

Your work will focus on:

1. Strong Collaboration. Making sure OAC, DEEL, and SPR work together well so programming runs smoothly.
2. Youth-Centered Program Development. Creating arts-based wellness programs that reflect youth needs and connect providers with mental-health supports.

Program Administration & Reporting

• Managing contracts, budgets, scheduling, and reporting to ensure successful, safe, and high-quality program delivery.

Here’s more of what you’ll be doing:

Project Management & Program Design

• Work with DEEL and SPR staff to plan and coordinate program delivery.
• Help teaching artists and partners design arts-based wellness programs shaped by youth input.
• Develop schedules, communication plans, and project workflows.
• Build required program plans and forms for DEEL funding.

Site Coordination, Safety & Onboarding

• Lead activation of 6–8 Community Hub sites each year and work with site leads on scheduling, space needs, and safety planning.
• Make sure providers complete background checks, training, and site orientations.
• Connect providers with youth mental-health resources offered by DEEL and schools.
• Visit sites regularly to ensure programs are safe, welcoming, and accessible. Includes evenings and weekends.

Contract & Budget Management

• Write and manage contracts with teaching artists and partner organizations.
• Support providers with scopes of work, data needs, and quality improvement.
• Track budgets, process invoices, and make sure spending aligns with program goals.
• Ensure resources are shared fairly across sites and communities.

Data & Reporting

• Work with DEEL and SPR on data systems and reporting timelines.
• Keep accurate records, prepare quarterly data reports, and write narrative updates.
• Make sure providers collect participation data and youth/provider surveys.
• Proficiency with Excel, Word and general Microsoft Office software systems.

Community Engagement & Communication

• Build strong relationships with teaching artists, youth organizations, site staff, and mental-health partners.
• Help providers talk with youth about mental-health resources.
• Create simple and clear materials using Federal Plain Language guidelines -like blog posts, slides, and flyers to share program updates with the public.

Experience and skills in:

• Designing and managing youth or arts programs, including planning activities and adapting programming based on youth input.
• Community-centered engagement with diverse communities to ensure programs are welcoming, relevant, and inclusive.
• Building strong partnerships with teaching artists, youth-serving groups, and City staff to support smooth program delivery.
• Managing budgets, contracts, and compliance with accuracy and clarity.
• Communicating confidently – whether presenting to groups, writing program materials, or supporting providers with clear guidance.
• Organizing complex workflows, managing multiple projects, and keeping work on track through strong planning.
• Learning new systems and tools quickly, especially those used for scheduling, contract tracking, and reporting.

A passion for:

• Creating welcoming, culturally responsive spaces where youth feel seen, supported, and safe.
• Supporting communities historically underrepresented or impacted by inequities.
• Using arts and creativity as tools for healing, expression, and youth voice.
• Building trusting, respectful partnerships with youth, families, and community organizations.
• Sharing mental-health resources in ways that are accessible, compassionate, and stigma-free.

Please note this job ad is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

In addition to the ability to perform the tasks described above, you will need to possess the following required qualifications or a combination of education, training or experience that provides an equivalent background required to perform the work of the class:

• Four (4) years of full-time professional experience in project management, including experience with arts organizations and public speaking.
• Three (3) years of full-time professional experience in project management, including experience with arts organizations and public speaking AND an Associate's degree in Fine Arts, Arts Administration, or a related field

OR

• Two (2) years of full-time professional experience in project management, including experience with arts organizations and public speaking AND a Bachelor’s degree in Fine Arts, Arts Administration, or a related field

License, Certification and Other Requirements:

Current State of Washington driver's license or evidence of equivalent mobility.

Supplemental information

This full-time, benefits-eligible civil service position is overtime eligible and is pending classification as an Arts Program Specialist. This position is governed by a collective bargaining agreement between the City and the union, PROTEC17 - Professional Unit. The full pay range for this position is $43.12 - $50.33 hourly. New employees begin at Step 1 of the pay progression, which is $43.12/hour. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions.

Work Environment

This position offers the flexibility of a hybrid work schedule. Employees will be expected to work in-office at ARTS at King Street Station at least three days a week. Individual schedules will be determined between the employee and their supervisor.

Benefits

A comprehensive benefits package includes vacation, holiday, and sick leave, as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available here: https://www.seattle.gov/human-resources/benefits

Why work at the City of Seattle?

At the City of Seattle, public service is more than a job; it’s a chance to shape the future and make a meaningful difference in the lives of everyone who works, lives, or plays in our city. With 12,000 employees across 40+ departments and 1,100 job titles, we are united by a common purpose: to create a Seattle that is vibrant and welcoming for all. Whatever your role, you’ll help power a forward-looking city that leads by example - inclusive, innovative, equitable, and community-focused - while joining a diverse team committed to solving challenges and making a lasting impact together. Join us in building a Seattle where everyone thrives.

APPLICATION PROCESS:

Applications will be accepted until 4:00pm Pacific Time on Tuesday, September 1, 2026.

Please note: The Office of Arts & Culture does not use artificial intelligence (AI) or automated tools to screen or evaluate applications. Every application is reviewed by a member of our hiring team to ensure an equitable and human-centered process.

This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information.

Who may apply:

This position is open to all candidates who meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience.

Accommodations Request & Recruiting Contact:

Reasonable accommodations will be provided for individuals with disabilities to participate in the application or interview process, perform essential job functions, and access other employment benefits and privileges. Please get in touch with [e-mail] to request accommodation or with any questions.