Arts Admin & Operations Coordinator

Ithaca City School District; City of Ithaca (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

The Ithaca City School District is seeking a .5 Senior Typist for the Fine & Performing Arts department at 400 Lake Street, Ithaca, NY 14850. The position provides essential administrative, financial, and operational support to the director and department, coordinating schedules, inventories, and event logistics.

The role requires strong attention to detail, multitasking, and excellent communication. Experience with educational settings and district instruments is a plus, with duties spanning

Qualifications

• Requires a high school diploma or equivalent; associate or bachelor's degree preferred.
• Two years of administrative/clerical experience with an associate degree, or four years with a high school diploma; experience in education preferred.
• Proficiency in Google Workspace, financial accounting software, scheduling platforms, electronic databases, and digital communications.

Responsibilities

• Prepare, submit, and track purchase orders and requisitions for instructional supplies, sheet music, theatrical equipment, and departmental materials.
• Review, classify, post, and reconcile financial documents and departmental accounts; balance operational budgets and ensure proper ledger coding.
• Coordinate and schedule appointments and observations.
• Maintain comprehensive contact information spreadsheets for extracurricular theater participation for staff, directors, and production teams.
• Maintain accurate database and spreadsheet records of all district-owned musical instruments and manage loans and returns.

Skills

Attention to detail

Multitasking

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

Associate degree + 2 years admin/clerical experience

Bachelor's degree + 4 years admin/clerical experience

Tools

Google Workspace

Financial accounting software

Facility scheduling platforms

Electronic databases

Digital communication tools

Job description

The Ithaca City School District is seeking a .5 Senior Typist for the Fine & Performing Arts department at 400 Lake Street, Ithaca, NY 14850. The position provides essential administrative, financial, and operational support to the director and department, coordinating schedules, inventories, and event logistics.

The role requires strong attention to detail, multitasking, and excellent communication. Experience with educational settings and district instruments is a plus, with duties spanning