Artist Programs & Services Lead

Stagetime Inc.; San Francisco (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Stagetime Inc. is seeking an Artist Services & Programs Manager to deliver Merola Opera Program training and foster strong artist relations. You will combine program management with participant support to ensure smooth delivery and meaningful connections with artists and alumni.

The role requires flexibility for evenings and weekends during the summer program and events, with travel for the audition tour. A strong background in arts administration and logistics is essential.

Qualifications

• Bachelor’s degree in music, arts administration, or related field, or equivalent experience.
• Minimum 2 years of experience in arts administration with direct experience working with performing artists.
• Strong project management and organizational skills, with the ability to manage multiple priorities under pressure.
• Excellent written and verbal communication skills.
• Proficiency in database management, Microsoft Office Suite, Google Workspace, and content management systems.
• Knowledge of opera, classical music, and the performing arts industry.
• Ability to work evenings and weekends during program season.
• Demonstrated commitment to diversity, equity, and inclusion.
• Experience with audition processes and artist development preferred.
• Familiarity with the San Francisco Bay Area arts community a plus.

Responsibilities

• Serve as primary contact for Merola participants, providing orientation, resources, and ongoing support.
• Coordinate comprehensive artist services, including housing, travel, schedules, and day-to-day support.
• Arrange travel and accommodations for participants and visiting artists, faculty, and staff.
• Prepare contracts, process reimbursements, and ensure timely payments.
• Maintain detailed participant records and manage documentation.
• Provide on-site and on-call support during the summer program and special events.
• Support and coordinate artist participation in Merola events.
• Administer audition tour logistics, including applications and venues.
• Communicate with applicants, audition panel, accompanists, monitors, venues, and partners for a professional experience.
• Maintain audition data, records and reporting.
• Liaise with program partners and manage vendor relationships.
• Oversee front-of-house operations for Merola performances and train staff/volunteers.
• Manage program documentation, data collection and reporting to support improvements.
• Track alumni communications and admin grant programs, including reviews and documentation.
• Support HR and onboarding processes and vendor contracts as needed.

Skills

Project management

Organizational skills

Communication

Database management

Microsoft Office

Google Workspace

CMS

Education

Bachelor’s degree (music / arts administration) or equivalent

Tools

Microsoft Office Suite

Google Workspace

Content management systems

Job description

Stagetime Inc. is seeking an Artist Services & Programs Manager to deliver Merola Opera Program training and foster strong artist relations. You will combine program management with participant support to ensure smooth delivery and meaningful connections with artists and alumni.

The role requires flexibility for evenings and weekends during the summer program and events, with travel for the audition tour. A strong background in arts administration and logistics is essential.