Art Transport Operations Coordinator (Temporary)

CMW Ltd Company; New York (NY); On-site; USD 30,000 - 33,000; Part time

Job summary

Christie's in New York seeks an Art Transport Coordinator to process invoices for Art Transport and arrange transport of pre-sale property. You will manage invoice workflows, coordinate with Accounts Payable and Shipping teams, and liaise with vendors to ensure timely payments and smooth shipments.

Ideal candidates have a Bachelor's degree or relevant experience, at least one year in AP or an assistant role in a fast-paced environment, and strong MS Office skills.

Qualifications

• Bachelor's degree preferred or relevant work experience.
• One year's experience in an Accounts Payable or assistant role in high-paced environment.
• Excellent interpersonal skills, including superior written and spoken communication.
• Ability to remain composed and professional in stressful situations.
• Demonstrated ability to multi-task and prioritize.
• Strong follow-up skills with attention to detail.
• Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.

Responsibilities

• Organizing all incoming invoices related to Art Transport to ensure timely payment.
• Management of invoice processing systems shared between Accounts Payable and Art Transport.
• Work with department Admins and Shipping Coordinators to resolve invoice issues.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Daily communication with Accounts Payable.
• Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.
• Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.
• Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.
• Monitor and execute quote requests in a timely manner in line with established service levels.
• Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.
• Liaise with the Shipping Managers to provide input on shippers' performance and maintenance of service level requirements and KPIs.
• Ship in compliance with all applicable laws and regulations. Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.
• Execution of Ad Hoc projects based on department needs.

Skills

Interpersonal skills

MS Excel

MS Outlook

MS Word

MS PowerPoint

Education

Bachelor's degree preferred or relevant work experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Job description

Christie's in New York seeks an Art Transport Coordinator to process invoices for Art Transport and arrange transport of pre-sale property. You will manage invoice workflows, coordinate with Accounts Payable and Shipping teams, and liaise with vendors to ensure timely payments and smooth shipments.

Ideal candidates have a Bachelor's degree or relevant experience, at least one year in AP or an assistant role in a fast-paced environment, and strong MS Office skills.