Art Transport & Invoicing Coordinator

Cultural Signal; New York (NY); On-site; USD 30,000 - 33,000; Full time

Job summary

Christie’s in New York is seeking a Full-time Art Transport Coordinator (Temporary) to process Art Transport invoices and coordinate shipments for pre-sale property. This role supports timely payments and collaboration across Accounts Payable and Shipping teams.

The successful candidate will build strong relationships with internal departments, manage vendor communications, and ensure transport options meet client expectations while maintaining service levels.

Qualifications

• Bachelor’s degree preferred or relevant work experience.
• At least 1 year in Accounts Payable or an assistant role in a fast-paced environment.
• Excellent interpersonal and written/spoken communication skills.
• Ability to stay composed and professional under stress.
• Strong multi-tasking and prioritization with good follow-up.

Responsibilities

• Organize all incoming Art Transport invoices to ensure timely payment.
• Manage invoice processing systems shared by Accounts Payable and Art Transport.
• Collaborate with department admins and Shipping Coordinators to resolve invoice issues.
• Verify vendor accounts by reconciling statements and related transactions.
• Communicate daily with Accounts Payable and procure packing and transportation services.
• Present transport options and costs for internal and external clients as needed.
• Build relationships with Specialist Art Departments to understand property requirements and sales volumes.
• Coordinate with the Pre-Sale Team to deliver a consistent client experience.
• Monitor shipment progress and troubleshoot with vendors to maintain service levels.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Education

Bachelor’s degree preferred or relevant work experience

Job description

Christie’s in New York is seeking a Full-time Art Transport Coordinator (Temporary) to process Art Transport invoices and coordinate shipments for pre-sale property. This role supports timely payments and collaboration across Accounts Payable and Shipping teams.

The successful candidate will build strong relationships with internal departments, manage vendor communications, and ensure transport options meet client expectations while maintaining service levels.