Art Fair Administrative Specialist — Hybrid, 1-Year Temp

Frieze; Chicago (IL); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Frieze, The Armory Show & EXPO CHICAGO are seeking a Fair Assistant (Temporary) to provide administrative and operational support to the Fair Directors, programming teams, and offices across Chicago, New York, and London. The one-year assignment involves coordinating schedules, travel, and financial administration while collaborating with teams in multiple offices.

You will support programming administration, onsite operations, and general office tasks, reporting to the US Fair Manager.

Qualifications

• Excellent verbal and written communication skills.
• Strong attention to detail and organization skills.
• Previous experience in an administration or EA role would be beneficial.
• Ability to finish tasks from start to finish.
• Self-motivated and able to take initiative.
• Establishes good relationships at all levels.
• Adapts well to changing circumstances.

Responsibilities

• Manage the Fair Directors’ calendars, proactively coordinating internal and external meetings.
• Arrange travel and accommodation for the Fair Directors and support related travel logistics as needed.
• Track and organize Fair Directors expenses, assist with invoice processing, and support other fair-related financial administration.
• Prepare presentations, draft correspondence and documents, and assist with committee meeting preparation.
• Organize and maintain task lists, meeting materials, and administrative documentation.
• Provide general administrative support to the Fair Directors and wider teams as required.
• Provide general administrative support for programming themes and related meetings, and coordinate scheduling for speakers.

Skills

Verbal communication

Written communication

Attention to detail

Organizational skills

EA experience

Task management

Initiative

Relationship building

Adaptability

Job description

Frieze, The Armory Show & EXPO CHICAGO are seeking a Fair Assistant (Temporary) to provide administrative and operational support to the Fair Directors, programming teams, and offices across Chicago, New York, and London. The one-year assignment involves coordinating schedules, travel, and financial administration while collaborating with teams in multiple offices.

You will support programming administration, onsite operations, and general office tasks, reporting to the US Fair Manager.