Area Coordinator

FALL CREEK FARM & NURSERY; Big Spring (TX); On-site; USD 34,607 - 48,713; Full time

Benefits offered by this job

Health insurance

Pension plan

Generous time off

Career advancement opportunities

Job summary

Health & Human Services Commission in Big Spring, Texas, is seeking an Administrative Assistant III — Area Coordinator to support unit operations at Big Spring State Hospital. Under direct supervision, you will handle journey-level administrative duties and maintain records.

You will coordinate meetings, arrange travel, manage confidential files, and serve as a point of contact with the public and agencies. This role requires initiative, reliability, and accuracy in documentation.

Qualifications

• Two years of experience in a professional support role.
• Strong written and verbal communication skills.
• Ability to work under supervision with moderate independence.

Responsibilities

• Attend to daily administrative duties and provide program support.
• Establish and maintain internal filing systems and records.
• Coordinate meetings, travel, and logistics; prepare agendas.
• Assist with audits, approvals, and electronic signatures.

Skills

Office procedures

Administrative knowledge

Public inquiries handling

Written communications

Time management

Tools

Microsoft Office

Job description

Career Opportunities: Area Coordinator (18903)

Posting ID 18903 - Posted 07/15/2026 - Health & Human Services Comm - General Admin - Office and Administrative Support - Big Spring State Hospital - Not Eligible for Telework - Other Locations (1) - Additional Shifts available (1) - $3,000 - $4,999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, opportunities for career advancement, and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Area Coordinator
Job Title: Administrative Assistant III
Agency: Health & Human Services Comm
Department: General Admin
Posting Number: 18903
Closing Date: 09/13/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,101.00-$4,365.66
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location: Big Spring State Hospital
Job Location City: BIG SPRING
Job Location Address: 1901 N HIGHWAY 87
Other Locations: Big Spring
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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Brief Job Description:

Would you thrive in an environment where you learn and grow personally and professionally while helping make a positive impact on people’s lives? HHSC is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HHSC comprises multiple facilities focusing on mental health care, recovery-oriented treatment, and high-quality services. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

Administrative Assistant III - Area Coordinator – Under direct supervision, performs journey-level administrative duties and/or technical program assistance to support unit operations. Establishes, tracks, and maintains internal record-keeping systems; ensures files are accurate, up-to-date, and securely stored. Serves as a key point of contact with the public, internal staff, government agencies, and private organizations. Organizes and coordinates meetings, conferences, and seminars; schedules, prepares agendas, arranges logistics, and ensures materials are available. Handles travel arrangements, requests, and reimbursement vouchers. Maintains structured filing systems for easy retrieval and secure storage. Works under general supervision with moderate latitude for initiative and independent judgment. This position requires regular attendance and will not involve remote or teleworking; normal working hours.

Performs other duties as assigned. This may include participating in disaster response and/or Continuity of Operations (COOP) activation, potentially requiring alternate shift patterns or locations.

Essential Job Functions (EJFs)

• Attends work on a regular basis and may be asked to work a specific shift schedule or rotating schedule, extended shift, and/or overtime in accordance with agency leave policy.
• Establish, track, and maintain internal record-keeping systems; manage confidential documents with discretion; ensure compliance with agency policies. 20%
• Serve as a key point of contact with the public, internal staff, government agencies, and private organizations; provide timely responses to inquiries about rules, policies, and procedures. 15%
• Obtain equipment, services, and supplies by maintaining inventory, processing payments per policy, and procuring needed items. 15%
• Organize and coordinate meetings, conferences, and seminars; manage logistics and travel reimbursements; monitor purchases of office supplies and materials. 15%
• Gather, review, and analyze documents and data to provide administrative support; prepare reports, obtain approvals via electronic signatures, and assist with audits and compliance checks. 15%
• Maintain filing systems; coordinate communications, direct inquiries, and support workflow between units. 15%
• Perform other duties as assigned, including disaster response/COOP participation; may require alternate shift patterns or locations. 5%

Knowledge, Skills and Abilities (KSAs)

• Knowledge of office practices and administrative procedures.
• Knowledge of business English, spelling and grammar.
• Knowledge of state travel policy and procedure.
• Knowledge of record keeping and filing systems.
• Knowledge of HIPAA laws.
• Skilled in written communications, proofreading, editing, and verbal communications.
• Skilled in time keeping and Microsoft Office products.
• Ability to implement administrative procedures, interpret rules and train others; work independently and as a team; manage multiple projects and timelines; prepare correspondence and requisitions; maintain confidentiality.

Registrations, Licensure Requirements or Certifications

None

Initial Screening Criteria

At least two (2) years’ experience in a professional support role.

Additional Information

Applicants must pass fingerprint background checks, pre-employment drug screen, and registry checks; males 18-25 must be registered with Selective Service. All applicants must be at least 18; some locations require 21. Flexibility in work hours may be required. Immunization policy compliance is required. Vaccines may be provided; if not immunized for influenza, mask and other measures may be required.

Active Duty, Military, Reservists, Guardsmen, and Veterans: Qualified individuals are encouraged to apply. See the Texas State Auditor’s Office Military Crosswalk for more information.

ADA Accommodations

HHSC and DSHS provide reasonable accommodations during hiring. For assistance with on-line applications or interview accommodations, contact the HHSC Employee Service Center.

Pre-Employment Checks and Work Eligibility:

Depending on position requirements, finalists may be required to pass background and other checks. HHSC uses E-Verify; bring I-9 documentation on first day.

Telework Disclaimer:

This position may be eligible for telework subject to state and agency policies and supervisor discretion.