Area Coordinator

Texas Health and Human Services; Big Spring (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services seeks an Administrative Assistant III – Area Coordinator in Big Spring, TX. The role supports unit operations, manages confidential records, coordinates meetings and travel, and acts as a liaison with the public and internal staff.

Strong communication and proficiency in Microsoft Office are required. Ideal candidates will have at least two years of professional support experience, ability to manage multiple projects, and a keen eye for detail to ensure compliance

Qualifications

• Two+ years of professional support experience.
• Strong written and verbal communication; grammar accuracy.
• Knowledge of HIPAA laws and confidentiality.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• Ability to organize and maintain filing systems.
• Experience handling travel arrangements and expense reports.
• Capability to coordinate meetings and events.
• Ability to manage multiple tasks with deadlines.

Responsibilities

• Perform administrative duties to support unit operations.
• Maintain accurate, confidential records and filing systems.
• Serve as a primary contact with public and agency staff.
• Organize meetings, conferences, travel, and events; prepare agendas.
• Process travel arrangements and reimbursements.
• Manage office supplies and inventory; handle procurement.
• Prepare reports, route forms for approvals, and ensure compliance.
• Support disaster response and COOP activations as required.

Skills

Office practices and administrative

Job description

Administrative Assistant III – Area Coordinator

Date posted: Jul 15, 2026 | Closing date: Sep 13, 2026 | Location: Big Spring, TX (1901 N Highway 87, Big Spring State Hospital)

Agency: Texas Health and Human Services Commission (HHSC) – General Administration Department.

Join a team committed to positively impacting Texans’ lives. HHSC offers a comprehensive benefits package, including 100% covered employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off, and career advancement opportunities.

Responsibilities

Under direct supervision, the Administrative Assistant III – Area Coordinator performs appointment-level administrative duties and technical program assistance to support unit operations:

• Maintain accurate, up‑to‑date internal record‑keeping systems and confidential filing systems.
• Serve as a key point of contact, communicating professionally with the public, internal staff, government agencies, and private organizations.
• Organize and coordinate meetings, conferences, seminars, and other events, including scheduling, agenda preparation, logistics, and materials.
• Handle travel arrangements and expense reimbursements.
• Manage office supplies, equipment, and inventory, ensuring appropriate procurement procedures.
• Gather, review and analyze documents and data to provide technical assistance and administrative support, including preparing reports and routing approvals.
• Coordinate workflow between organizational units and ensure a functional office environment.
• Participate in disaster response or continuity of operations (COOP) activations as required.

Essential Job Functions

• Attend work regularly, may work specific shift schedule or overtime as required.
• Establish, track, and maintain internal record‑keeping systems, manage confidential documents, and comply with policies.
• Communicate professionally with external and internal stakeholders and provide timely responses.
• Obtain equipment and supplies, maintain inventory, and apply appropriate payment methods.
• Organize and coordinate meetings, travel, and events.
• Prepare and route reports and forms for approval, ensuring quality and compliance.
• Maintain structured filing systems and manage communications such as calls, mail, and inquiries.
• Support disaster response and COOP activation duties.

Qualifications

Knowledge, Skills, and Abilities:

• Office practices and administrative procedures.
• English spelling, grammar, and business communication.
• State travel policy and procedure.
• Record keeping and filing systems.
• HIPAA laws.
• Written, verbal, and proofreading skills.
• Microsoft Office products.
• Ability to implement and evaluate administrative procedures.
• Interpretation of rules, regulations, policies, and complex procedures.
• Independent and team work.
• Managing multiple projects with timelines.
• Preparing correspondence, forms, and requisitions.
• Maintaining confidential information.

Initial Screening Criteria: At least two (2) years’ experience in a professional support role.

Additional Information

• Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks (CANRS, Nurse Aid, Medication Aide, Employee Misconduct, LEIE).
• Males aged 18‑25 must be registered with Selective Service.
• All applicants must be at least 18 years of age. Applicants for Waco and Terrell Center for Youth must be at least 21.
• Flexibility in work hours, overtime, and extended hours may be required.
• Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. Vaccines may be provided.

For further details, contact the HHSC employee service center or refer to the Texas State Auditor’s Office for cross‑walk guides.

ADA Accommodations

HHSC provides reasonable accommodation during hiring and selection for qualified individuals with disabilities. If assistance is needed for online application or interview participation, contact the HHS Employee Service Center at 1‑888‑894‑4747.