ARCHIVES SPECIALIST A, B or C (Records Management)

DOS-Secretary of State; Baton Rouge (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Louisiana Secretary of State's Archives Division is seeking an Archives Specialist A, B, or C to assist state agencies and the records management program with their records management needs. The role requires experience in archives, records management, or related humanities fields, with potential for appointment at multiple levels.

Location is Baton Rouge, LA. Duties include researching laws, developing retention schedules, reviewing disposal requests, and delivering training to agencies.

Qualifications

• Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field.
• Experience substitutions: 30 semester hours equal one year of experience; max 120 semester hours substitute for four years.

Responsibilities

• Research state and federal laws regarding records management.
• Meet with state and parish government representatives to assist them in developing and managing their records efficiently.
• Collaborate with state and parish agencies in developing their records retention schedules.
• Review disposal requests to determine retention eligibility.
• Present training on records management practices.

Skills

Building and Supporting Teams

Communicating Effectively

Thinking Critically

Education

Bachelor's degree

Job description

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

The Records Management Section of the Archives Division of the Secretary of State is seeking an Archives Specialist A, B, or C to assist state agencies and the records management program with their records management needs.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR Six years of full-time work experience in any field; OR A bachelor's degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Research state and federal laws regarding records management.
• Meets with state and parish government representatives to assist them in developing and managing their records in an efficient and economical manner.
• Collaborates with state and parish government agencies in the development of their records retention schedules.
• Reviews state and parish government agencies' disposal requests to determine if their records have met retention and are eligible for destruction.
• Presents training to state and parish government agencies on records management practices.

Preferred Skills

• Efficient, organized, and a self-starter.
• Skilled at legal research.
• Public Speaking and communication.
• Possesses a working knowledge of Louisiana's governmental organizational structures, operations, and functions.
• Demonstrates a commitment to learning.

Position-Specific Details

Appointment Type: Probational or Promotional

Career Progression: This position may be filled as an Archives Specialist A, B or C

Division: Archives Division - Records Management Section / One (1) vacancy

Location: Secretary of State, Essen Lane, Baton Rouge, LA.

No Civil Service test score is required in order to be considered for this vacancy.

Contact Information

Ashley Rathcke, HR Specialist

Secretary of State Nancy Landry

Human Resource Division

P. O. Box 94125

Baton Rouge, LA 70804-9125

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.