Archives Records Specialist II

The Fountain Group; Worcester (MA); On-site; USD 41,000 - 44,000; Full time

Job summary

The Fountain Group in Worcester, MA is seeking an Archive Records Analyst to support a GMP-regulated records archiving program within a pharmaceutical environment. This role focuses on organization, filing, tracking, retrieval, retention, and disposition of paper records.

Ideal candidates are detail-oriented, capable of handling confidential information, and eager to start an entry-level or early-career path in records management, document control, and QA documentation.

Qualifications

• High School Diploma or equivalent; associate or bachelor’s degree welcomed.
• Entry-level or recent graduates may be considered.
• Experience or exposure to RIMS (Regulatory Information Management Systems) preferred.
• Experience or familiarity with Veeva Vault preferred.
• Ability to classify and organize QC documentation.
• Exposure to GMP-regulated environments is a plus.
• Strong attention to detail and confidentiality.

Responsibilities

• Support intake, review, classification, labeling, and filing of GMP QC records.
• Review documentation and categorize QC records.
• Maintain accurate paper record inventories, indexes, logs, and tracking systems.
• Organize and store records in approved archive locations for retrieval.
• Respond to routine records requests and retrieve archived documentation.
• Perform quality checks to ensure records are complete and properly labeled.
• Track record requests, transfers, archiving activities, and basic metrics.
• Support retention and disposition activities per procedures.
• Prepare documentation for transfer, storage, retrieval, or destruction.
• Follow GMP, data integrity, and security requirements; protect confidential information.
• Collaborate with Quality Control and other teams on records questions.
• Assist with records management training materials and communications.
• Utilize RIMS, Veeva Vault, Microsoft Office, and SharePoint.

Skills

RIMS

Veeva Vault

Quality Control Docs

GMP Records

Records Management

Document Control

Paper Records Archiving

Document Classification

Filing & Retrieval

Records Tracking

Data Integrity

Microsoft Office

Education

High School Diploma

Bachelor's or Associate degree welcomed

Tools

RIMS

Veeva Vault

Microsoft Office

SharePoint

Job description

My name is Meghan Lovely, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currentlyseeking aArchive Records Analyst for a prominent clientofours.This position is inWorcester, MA 01605.Details for the positionare as follows:

Archive Records Analyst

Location: Worcester, MA
Schedule: 100% Onsite
Pay: $30 - $32/hour (dependent on relevant experience)

Position Overview

We are seeking an Archive Records Analyst to support the day-to-day administration of a Quality Control records archiving program within a regulated pharmaceutical environment.

This position will support the organization, classification, filing, tracking, retrieval, retention, and disposition of GMP-regulated paper records. The ideal candidate is highly organized, detail-oriented, and comfortable working with different types of Quality Control documentation.

This is a great opportunity for an entry-level or early-career candidate with exposure to records management, document control, Quality Control documentation, or regulated environments.

Key Responsibilities

• Support the intake, review, classification, labeling, and filing of GMP-regulated and Quality Control records
• Review documentation and appropriately identify and categorize different types of QC records
• Maintain accurate paper record inventories, indexes, logs, and tracking systems
• Organize and store records in approved archive locations to ensure accurate and efficient retrieval
• Respond to routine records requests and retrieve archived documentation for authorized personnel
• Perform quality checks to ensure records are complete, properly labeled, and filed in the correct location
• Track record requests, transfers, archiving activities, and basic metrics
• Support records retention and disposition activities in accordance with established procedures
• Prepare documentation for transfer, long-term storage, retrieval, or authorized destruction
• Follow applicable GMP, data integrity, records management, privacy, and security requirements
• Partner with Quality Control and other local business teams to resolve routine records and archiving questions
• Assist with records management procedures, training materials, and related communications
• Utilize RIMS, Veeva Vault, Microsoft Office, and other applicable tracking systems

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree welcomed
• Entry-level and recent college graduates may be considered
• Experience or exposure to RIMS (Regulatory Information Management Systems) strongly preferred
• Experience or familiarity with Veeva Vault strongly preferred
• Ability to recognize, classify, and organize different types of Quality Control documentation
• Experience with records management, document control, filing, archiving, or administrative documentation is preferred
• Exposure to a GMP-regulated pharmaceutical, biotechnology, medical device, laboratory, healthcare, or manufacturing environment is a plus
• Basic understanding of document filing, tracking, retrieval, retention, and disposition practices
• Strong attention to detail and organizational skills
• Ability to follow established procedures and appropriately handle confidential or controlled information
• Basic proficiency with Microsoft Word, Excel, PowerPoint, and SharePoint
• Strong written and verbal communication skills

Top Skills

• RIMS
• Veeva Vault
• Quality Control Documentation
• GMP Records
• Records Management
• Document Control
• Paper Records Archiving
• Document Classification
• Filing & Retrieval
• Records Tracking
• Data Integrity
• Microsoft Office

This position is 100% onsite in Worcester, MA.