Archives Project Coordinator

The Digital Asset Management Consortium, Inc.; Northern (KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

University of Minnesota Libraries’ Archives and Special Collections seeks a Project Coordinator to oversee collection moves and preparation for the Fire Suppression System construction. Duties include planning, metadata updates in ArchivesSpace, labeling shelves, and coordinating with movers, with supervision of temporary staff.

The role is 1 year full-time with potential extension, primarily on-site at Andersen Library, with occasional hybrid flexibility and university approval.

Qualifications

• BA/BS degree plus 4+ years archival experience.
• Experience with processing, arrangement, and description of archival collections.
• Familiarity with archival metadata standards.
• Ability to work independently and with colleagues.
• Strong time management and attention to detail.
• Ability to move boxes weighing up to 50 pounds.
• Experience with ArchivesSpace CMS.

Responsibilities

• Archival Collection Management: Survey collections for moves, update guides with location metadata, create location data, label shelves, act as on-site contact for movers, map collections to storage, coordinate moves and rehousing, ensure correct storage locations, supervise temporary staff, support planning for fire system installation, coordinate with Temp/Cas employees for moves.
• Project Administration: Manage documentation and statistics, develop work plans and milestones, contribute to committees, improve workflows, make preservation/metadata recommendations, participate in internal training.

Skills

Project management

Archives processing

Metadata standards

Time management

Independent work

Diversity & inclusion

Education

BA/BS degree

Experience equivalent (8 yrs)

Tools

ArchivesSpace

Job description

The Project Coordinator will be responsible for collection management and planning for the preparation of collections affected by the Fire Suppression System construction and Libraries’ collections move by rehousing material for preservation and storage enhancement; oversee the move of collections from the Andersen Mezzanine and High bay areas, and off-site storage to Andersen; addressing significant oversize collections impacted by the move; conducting shelf reads to ensure adequate location control before the move and confirm all archival material is updated in the CMS for better management control. The Project Coordinator will supervise student positions related to the collection move. The Project Coordinator will report to the Head of Archival Processing and work cooperatively with Libraries and Archives staff involved in coordinating the collections moves.

The Project Coordinator position is a 1 year, full-time, position for the University of Minnesota Archives and Special Collections, a Department of the University of Minnesota Libraries. Depending on available funding there is the possibility of an additional year.

Work schedule is full-time, Monday-Friday during open hours of Andersen Library. Most work must be completed on-site, but there is flexibility for some hybrid work when necessary; subject to University approval and management discretion.

Archival Collection Management (70%)

• Survey collections in preparation for moves
• Update collection guides with location metadata using ArchivesSpace
• Create new location data for import into ArchivesSpace
• Label new and existing shelves with location data in preparation for collection moves
• Serve as the on-site point of contact for movers during duration of moves
• The coordinator will map collections to be moved, identify permanent storage locations for oversize and flat material
• Coordinate moves of collection material to/from the identified space and process and/or rehouse archival material affected by the move.
• Responsible for ensuring moved material is identified and stored in correct new locations, overseeing temporary staff to put collection material on shelves
• Support ASC central staff during the planning for and during the fire suppression system installation.
• Coordinate archival projects with Temp/Cas employees hired to move collection material at Andersen Library.

Project Administration (30%)

• Manage project documentation and relevant statistics
• Develop and implement work plans and manage milestones for project completion
• Contribute to Department committees or working groups related to archival description and preservation
• Work collaboratively to create work procedures and improve workflows
• Make recommendations regarding collection preservation, metadata, and workflows related to the project
• Participate in relevant internal training opportunities

Qualifications

Required:

• BA/BS degree plus at least four years of experience, or a combination of education and experience to equal at least eight years.
• Demonstrated knowledge and professional experience with processing, arrangement, and description of archival collections
• Demonstrated experience with archival descriptive and metadata standards
• Ability to work independently and in cooperation with colleagues
• Strong time management, organizational skills, and attention to detail
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Demonstrated ability to analyze information and create work plans based on analysis
• Position requires the operation of a stock picker (will be trained internally)
• Experience using ArchivesSpace or similar archival content management system
• Ability to move and transport boxes weighing up to 50 pounds.

Preferred:

• Evidence of effective project planning, management, and completion with the ability to meet deadlines
• High tolerance for ambiguity, yet capable of working with considerable detail
• Demonstrated problem-solving, multitasking, and organizational skills
• Experience handling fragile material and identifying preservation concerns

Visit Job Website

Employer: University of Minnesota

Location: Minnesota, USA

Posted Date: 20/08/2026

Expiry Date: 20/12/2026

Type: Temporary

Categories: Librarian / Collections / Digitisation / Archivist, Metadata Management / Taxonomy / Ontology, Project Manager

Ref: DN-JB-3016

Added by: DAM News Administrator