Archive Research & Public Programs Coordinator

UCLA; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

UCLA Film & Television Archive, within the UCLA Library, seeks a Research & Public Access Coordinator (RPAC) to advance access to moving image collections and support teaching and public engagement.

Under supervision, the RPAC will coordinate research services and ARSC initiatives, develop learning tools, and create online resources. Responsibilities include securing materials, coordinating loans, and representing the Archive at public events.

Qualifications

• Experience in public presentation settings and coordinating artist/scholarly output.
• Strong writing and communication skills are required.
• Experience with time management and coordinating film events/productions.
• Academic scholarship and knowledge of American/international cinema and history required.
• Proficient in using bibliographic and filmographic reference sources.
• Excellent editing and proofreading for accuracy and style.
• Ability to work independently with minimal direction and manage changing priorities.
• Ability to prioritize calendars for meetings/events.
• Demonstrated problem solving and initiative in decision making.
• Strong interpersonal skills to work with diverse project teams.
• Ability to take direction and execute tasks accurately.

Responsibilities

• Facilitate research, teaching, and public access to the Archive's moving image collections.
• Coordinate loans and permissions with external partners and ensure compliance.
• Represent the Archive at public events, moderating discussions and building relationships.
• Plan projects, track outreach, and maintain consistency across initiatives.
• Manage administrative workflows including budget tracking, vendor payments, and travel arrangements.
• Provide guidance to students, interns, and visiting researchers.
• Collaborate with curators, preservation, and communications teams to support initiatives.

Skills

Public presentation experience

Writing and communication

Time management & event coordination

Academic scholarship familiarity

Knowledge of film/television history

Bibliographic/filmographic sources

Editing and proofreading

Independent work with minimal guidance

Calendar and meetings prioritization

Problem solving and decisive action

Interpersonal collaboration with teams

Education

Degree in Film/Media and/or Archival Studies

Tools

Microsoft Office

Excel

Google Suite

Zoom

Job description

UCLA Film & Television Archive, within the UCLA Library, seeks a Research & Public Access Coordinator (RPAC) to advance access to moving image collections and support teaching and public engagement.

Under supervision, the RPAC will coordinate research services and ARSC initiatives, develop learning tools, and create online resources. Responsibilities include securing materials, coordinating loans, and representing the Archive at public events.