Research & Public Access Coordinator

University of California - Los Angeles (UCLA)

Los Angeles (CA)

On-site

USD 65,000 - 90,000

Full time

9 days ago

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Job summary

UCLA Film & Television Archive seeks a Research & Public Access Coordinator to facilitate research, teaching, and public engagement with moving image collections. You will coordinate access, loans, and educator resources within ARSC, aligning with teaching priorities and campus programs.

You will develop online resources and tools, represent the Archive at events, and mentor students and researchers while managing multiple initiatives and partnerships.

Qualifications

Experience working in public presentation settings; coordinating artist and scholarly output.
Demonstrated experience in writing and communication.
Experience with time management and coordinating of film events and productions.
Experience with academic scholarship and publishing; knowledge of American/international cinema history and criticism.
Skill in using standard bibliographic and filmographic reference sources.
Editing and proofreading written materials for accuracy, style, and punctuation.
Ability to work independently and manage shifting priorities with minimal direction.
Ability to prioritize calendar for meetings and events.
Demonstrated judgment, initiative, and resourcefulness in solving problems.
Interpersonal skills to work with Archive units and external partners.

Responsibilities

Research and secure film and media materials for research and public access.
Coordinate loans and permissions from external partners.
Represent the Archive at public events; host and moderate sessions.
Plan projects, track outreach efforts, and align with teaching and research priorities.
Provide guidance to students, interns, and visiting researchers on access and programs.

Skills

Public presentation coordination

Written communication

Event coordination

Cinema history knowledge

Bibliographic & filmographic refs

Editing & proofreading

Independent work

Calendar & meeting prioritization

Judgment, initiative & problem-solving

Interpersonal skills with partners

Direction-following capability

Media professionals interaction

MS Office / Excel / Google Suite /Zoom

Education

Degree in Film/Media and/or Archival Studies

Tools

Microsoft Office

Excel

Google Suite

Zoom

Job description

Special Instructions to Applicants

This is a 12-month Limited appointment.

This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the application. Please have ALL FILES ready to upload when applying.

Department Summary

UCLA Film & Television Archive, a department of the UCLA Library, collects moving images as works of art and as social and historical documents, restores and preserves moving images for current and future generations, curates collections, programs and events using moving images to advance knowledge, and provides access to moving images for purposes of research, education and enjoyment. The Archive's collections consist of over 520,000 holdings dating from the dawn of cinema to the present and cover a broad-spectrum of content from major Hollywood studios films and network television shows to independent productions, documentaries, theatrical newsreels and television newsfilms.

Position Summary

Under the supervision of the Archive Research and Study Center Officer, the Research & Public Access Coordinator (RPAC) plays a key role in advancing the UCLA Library's mission by facilitating research, teaching, and public engagement through increased access to the Archive's moving image collections. Working within the Archive Research and Study Center (ARSC), the RPAC coordinates efforts that integrate research services with campus-facing programming. The RPAC manages major ARSC initiatives, including the Obsolete Media Workshops, the UCLA/Academy Fellowships, and student research awards-ensuring these programs align with teaching and research priorities across disciplines. The RPAC develops learning tools and online resources, such as Collection Profiles and Library Guides, to promote the use of Archive collections in instruction and scholarship, and creates online modules for integration into the university's course management system. The RPAC also plays a key role in public engagement by helping to shape film and media programs that highlight Library collections and academic work. Responsibilities include researching and securing film and media materials, coordinating loans and permissions from external partners, and ensuring legal and logistical fulfillment. The RPAC frequently represents the Archive at public events, introducing programs, moderating discussions, and cultivating relationships with community and campus partners. In carrying out these responsibilities, the RPAC exercises broad coordination across the Archive and Library. The position collaborates with curators, preservation staff, and communications teams to plan projects, track outreach efforts, and ensure consistency across initiatives. The RPAC manages administrative workflows for key programming and research activities, including budget tracking, vendor payments, and guest travel arrangements. The position also provides guidance to students, interns, and visiting researchers engaged in access or program-related work. Through a combination of subject expertise, specialized technical knowledge, and coordination across multiple functional areas, the RPAC ensures that the Archive's moving image collections are actively used to advance the Library's goals in research, teaching, and public service.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Experience working in public presentation settings, including coordinating artist and scholarly output. (Required)

Demonstrated experience in writing and communication (Required)

Experience with time management and coordinating of film events and productions. (Required)

1. Experience with academic scholarship and publishing and knowledge of and strong interest in American and international cinema, film and television history, practice and criticism. (Required)

2. Skill in using standard bibliographic and filmographic reference sources. (Required)

3. Skill in editing and proofreading written materials for accuracy, style, content, grammar, spelling and punctuation. (Required)

4. Ability to work independently and follow through on assignments with minimal direction to maintain workflow with changing priorities, frequent interruptions, and conflicting deadlines. (Required)

5. Skill in exercising a high level of judgment in prioritizing the calendar for individual and group meetings and/or events. (Required)

6. Demonstrated ability to exercise sound judgment, initiative, and resourcefulness in identifying and solving problems and making decisions quickly and efficiently. (Required)

7. Interpersonal skills to work cooperatively and effectively with project team including Archive units in Research & Education, Public Programming, Library Business Office, Cinema and Media Studies Department, TFT. (Required)

8. Ability to take direction from supervisor and execute assigned tasks accurately and in a timely fashion. (Required)

9. Interpersonal skill to deal effectively with media artists, filmmakers, industry and press personnel from a variety of economic, cultural, professional and national backgrounds. (Required)

10. Proficiency in Microsoft Office, Excel and Google Suite; proficiency with Zoom or other video conferencing applications. (Required)

11. Ability to use mathematical skills sufficiently to compute and summarize numbers and verify the accuracy of financial reports and invoices. creating visual reports based on financial or other data. (Required)